Project : This is an opportunity to work with a prestigious company that operates in a major country in the world.
To provide a highly professional and efficient facilities services to our client. To participate in providing an effective facilities service on site by ensuring all areas of responsibilities are managed and administered in accordance with the contract specification and service levels.
Your responsibilities will include :
Utilising various software packages to produce correspondence, documents, presentations, spreadsheets and databases.
Maintaining document control records.
Supporting the team to produce standard high-quality documents and deliverables in MS Word, MS Excel and MS Project.
Ensuring day-to-day team support functions are carried out in relation to office security, stationery and office consumables, and the purchasing of other equipment and materials required by the team.
Providing minutes of key project meetings.
Developing an understanding of the key areas of project delivery to be able to provide support to all members of the project team.
Utilising the client’s system for booking the use of site meeting rooms.
Liaising with staff to obtain and use local admin resources as necessary.
Coordinating with the team requirements with Mace Operate head office in Dubai.
Ensuring project admin services are delivered efficiently and effectively.
Ensuring appropriate Macro and processes and procedures are followed.
Implementing and maintaining filing systems (both electronic and hard copy systems). Organising and storing paperwork, documents, and computer-based information.
Arranging FM Teams meeting.
Ensuring at all times that they carry out their work safely and with due regard for others in accordance with HS&E procedures and instructions, contractual, legislative and local requirements.
Reporting immediately any non-conformance, unsafe act or unsafe condition to line management for investigation and corrective action.
Reporting immediately to line management if they sustain an injury or become ill whilst at work, or where they are directly involved in or witness any serious incident, dangerous occurrence or significant environmental pollution incident.
Notifying line management of any identified or suggested opportunity for improvement of the HSEMS and associated health, safety & environmental risk controls.