Business Support Assistant SSA5
OpenIGO
Pakistan, Islamabad
2d ago

Opportunities

  • Business Support Assistant (Security) SSA5
  • Business Support Assistant (Security) SSA5

    Organization : UN WFP - World Food Programme

    Grade : Administrative support, Administrative Services and Support - Generally no need for Higher Education

    Occupational Groups : Administrative support

    Administrative support

    Operations and Administrations

    Security and Safety

    Sustainable Business Development

    Sustainable trade and development

    Closing Date : 2019-08-26

    Duration of Assignment

    This is a temporary position for only three months

    WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

    Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

    ABOUT WFP

    The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

    Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

    KEY ACCOUNTABILITIES (not all-inclusive)

  • Maintain quick reference sheet of Minimum Operational Security Standards (SRM / RSM) for equipment; Assist in developing and implementing SRM / RSM and ensuring that all WFP offices are compliant.
  • Maintain updated directories and security personnel lists;
  • Supervise the distribution of visitor passes and issue building access passes; Prepare for the arrival of groups and special guests to WFP;
  • Arrange / apply Trip security clearance for Security staff (and others on case by case basis).
  • Design and update charts and tables utilizing graphic software for security briefing, update and track computer assisted processing of administrative actions;
  • Updating Radio Check record on monthly basis.
  • Maintain and update the office’s filing and reference system including confidential files, performance evaluation reports, and disciplinary actions;
  • ensure all unit files soft / hard copies are maintained.

  • Identify staff security training (BSAFE and SSAFE) needs and maintain training records on SIOC database;
  • Maintain missions and leave records of staff in staff planner.
  • Make travel arrangements for security staff when required.
  • Facilitate the processing of payments, creating of vendors for IPs.
  • Raise purchase requisitions in WINGS (SAP) for security unit when required.
  • Coordinate with Police for Clearance of Red Zone and 30 days DE entry passes for Vehicles and staff and vendors respectively.
  • Maintain Team Share calendar and produce weekly updates on arrival of external WFP missions or visitors.
  • Support the supervisor / FSO to record incident reports in SIMSAS database provide report on all incidents that involve a breach of security procedures, injuries, thefts, etc.;
  • Liaise with operation section of UNDSS SIOC in addition to updating headcount records in UNSIOC database for WFP on daily basis.
  • Manage the Security database regarding daily activities, incidents, etc, including statistics and reporting; Provide reports upon request with thorough analysis as required;
  • Monitoring LENEL on guard CCTV system.
  • Conduct daily headcounts of all staff, that are collected from all WFP operating areas and are compiled in excel sheet.
  • Updating dashboard for management as when needed
  • STANDARD MINIMUM QUALIFICATIONS

    Education : Completion of higher secondary school certificate. A university degree in social sciences or related field is desirable

    Experience : Minimum five years of general administration experience is required. A prior experience related to administrative work in security related functions is an added advantage.

    Language : Fluency in both oral and written communication in English and Urdu.

    DEADLINE FOR APPLICATIONS

    Deadline for applications is 26 August 2019

    Qualified female applicants are especially encouraged to apply

    WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV / AIDS status.

    No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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