Office Administrator
Bentley Systems
Islamabad, PK
1d ago

Major Position Responsibilities :

  • Organization and coordination of Office Receptionist duties.
  • First point of contact for office and employee inquiries. Process and solve inquiries as appropriate.
  • Assist local Bentley colleagues coordinate tasks as needed.
  • Coordinating all facility repairs / maintenance issues with Admin Supervisor.
  • Overseeing the scheduling of work for above type services.
  • Inspecting the housekeeping of the office and cleaning staff daily.
  • Maintaining files, spreadsheets, and databases and present it monthly to the Admin Supervisor
  • Coordinating for guest’s, reception and training session necessities.
  • Coordinating with Finance department to resolve the colleague’s queries.
  • Coordinating with Finance and colleagues for processing forex request as and when needed
  • Provide support to HR in recruitment process
  • Coordinating with colleagues and Travel agent for booking flights and cabs as and when required.
  • Courier Management (inward / outward)
  • Vendor Management
  • Any other duties that may reasonably fall within the limits of this role.
  • Required Skills :

  • Excellent oral and written communications skills in English and local language.
  • Highly organized and analytical.
  • Telephone Etiquettes
  • Have previous experience of administrative duties
  • Proficient in MS Word, Outlook, Excel, and Sharepoint
  • Ability to work well with local team members.
  • Desired Skills :

  • Strong Computer skills and the ability to learn new applications on their own
  • Experience as Guest Relations Officers
  • Detail oriented
  • Ability to set measurable goals and meet deadlines
  • Specific soft skills :

  • Dependability, honesty, integrity
  • Be willing to accept new unfamiliar tasks or projects
  • Keep manager informed of progress
  • Take FULL responsibility for successful completion
  • Can always be counted on to complete assigned tasks with minimal follow up
  • Someone who likes to be challenged
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