Facilities Officer – Fleet Services- Lahore
CBRE
Lahore, Punjab, Pakistan
4d ago

Job ID 73286 Posted 28-Jun-2022 Service line GWS Segment Role type Full-time Areas of Interest Administrative, Facilities Management Location(s) Lahore - Punjab - Pakistan About the Role Responsible for overseeing the day-to-day operations of their company’s fleet of vehicles.

Ensuresthat all vehicles are properly maintained, safe to drive, and in good working order. May also betasked with hiring new drivers or training current ones on safety protocols and best practices.

Additionally, responsible for managing employee shuttle bus operations. What You’ll Do Fleet Management

  • Purchasing and maintaining client vehicles.
  • Registering and licensing all vehicles under their management.
  • Maintaining detailed records of vehicle servicing and inspection.
  • Complying with local transport laws and regulations.
  • Ensuring strict servicing and maintenance times to minimize downtime and maintain schedules.
  • Monitoring driver behaviour and ensuring a high level of customer service.
  • Analysing data to increase business operational efficiency.
  • Ensuring that company policies are followed regarding vehicle maintenance, accident prevention, fuel efficiency, and other driving practices.
  • Maintaining safety standards for drivers and passengers
  • Conducting regular safety inspections of vehicles to ensure that they are in good working order
  • Reviewing safety reports to identify opportunities for improvement
  • Training new employees on safety procedures and company policies
  • Assigning routes to drivers based on traffic patterns, customer needs, and other factors
  • Employee Transportation

  • Improve Operational Efficiency
  • Improve Customer Service
  • Record Data
  • Establish & Review Measurable KPIs
  • Reduce Planning Time
  • Route Optimization
  • Visibility, Reporting & Analytics
  • Supervisory Responsibilities

  • Provides formal supervision to individual employees within single functional or operationalarea. Recommends staff recruitment, selection, promotion, advancement, corrective actionand termination.
  • Plans and monitors appropriate staffing levels and utilization of labourincluding overtime. Prepares and delivers performance appraisal for staff.

    Mentors andcoaches team members to further develop competencies. Leads by example and modelsbehaviours that are consistent with the company's values. Education & Experience

  • Bachelor’s in Business Administration and a minimum of two years of related experience and / or training.
  • Communication Skills

  • Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable, and courteous service to customers.
  • Ability to effectively present information.
  • Ability to respond effectively to sensitive issues.
  • Financial knowledge

  • Requires reasonable knowledge of financial terms and principles.
  • Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts basic financial analysis.
  • Reasoning Ability

  • Ability to comprehend, analyse, and interpret documents. Ability to solve problems involving several options in situations.
  • Requires basic analytical and quantitative skills.

    Other Skills and Abilities

  • Recent experience of fleet management
  • Proven ability to manage staff and work effectively as part of a team.
  • Able to re-programme his / her workload (and that of line-managed staff) on a frequent basis, i.e. whilst providing effective response to urgent problems, planned / cyclical activities that continue to be implemented.
  • Prepare and monitor staff rotas and availability to ensure continuing resilience in the delivery of facilities services including covering annual leave and sickness
  • Plan programmes of staff activity to fulfil Legal requirements of critical Health and Safety inspection and testing regimes, e.
  • g. vehicle inspections through governing bodies, driver annual health checks, safe driving trainings, driving licence renewals.

  • Will be the most locally visible and accessible members of the Facilities Support team and will be based at the client’s head office;
  • it is essential that they have effective personal skills in dealing professionally with their local customers - as they will come into direct contact with Senior Officers and Staff (including MD & Senior Directors) who will be looking to him / her to provide their local services responsively and to an acceptable standard.

  • Liaising with external contractors and service providers on both routine and in some instances difficult / challenging issues, and always conveying the appropriate level of professionalism.
  • Dealing with staff in a clear and effective manner to convey appropriate information and messages about workload priorities, whilst being able to provide guidance and support when required.
  • Scope of Responsibility

  • Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines.
  • Responsible for setting work unit and / or project deadlines. Errors in judgment may cause short-term impact to department.

    Safety

  • Responsible for personal safety and the safety of those who are affected by your work.
  • This includes but is not limited to : o Complete all required and assigned HSE training at a satisfactory level,o Follow all activity policies and procedures, including all HSE-related requirementsat all times,o Participate in all HSE-related programs & activities as required, including incidentinvestigations, interviews, auditing and assessment, etc.

    o Report any conditions which you feel could result in an accident or injury and / orstop work if required.CBRE is an equal opportunity / affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

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