Chief of Staff - Asia & MENA
Pathfinder International
DHA , Karachi, Pakistán
22h ago

Key Responsibilities :

  • Executive Office Management and Supervision : Directs office processes and procedures and supervises the Executive Assistant and Administrative Assistant in overall office Works closely with the cross organizational leads for Finance and HR in the region and other members of the President’s teams.
  • Scheduling Strategy and Periodization : Serves as a partner and facilitator with the President for evaluating opportunities and determining stakeholder engagement that meet President’s and organizational priorities.
  • Develops priorities and directs Executive Assistant in managing scheduling

  • Executive Communications and Briefing Preparation : Reviews internal and external communications ensuring products fit with the voice and vision of the Develops briefing materials for meetings, trips, speaking engagements, and donor related work, ensuring President is fully prepared for external engagement.
  • Manages the development of talking points and organizes cross- functional, organization-wide teams to create necessary background materials on Pathfinder’s programmatic work and global public health issues.

  • Thought Leadership and Team Membership : Organize President external engagement participation including interfacing with external organizations, stakeholders, and Engage with Communications team to develop talking points that advance organizational goals and President profile in the global public health space.
  • Represents and supports the President internally and externally in meetings, committees, and phone calls. Serves as a part of the senior leadership team alongside other business unit heads

  • Management Team Coordination : Establishes cadence for Management Team Meetings and prepares agendas and materials in advance to ensure decision making objectives are met.
  • Works closely with Management Team to ensure information flow to the President and necessary items are reviewed for timely decision

  • Strategic Partnerships : Serve as a project manager and implementor for strategic initiatives of the president. Brings together relevant internal stakeholders in cross-functional organization-wide teams to develop necessary items to advance partnership creation.
  • Serve as an interlocutor to external organizations and partners to advance strategic priorities.

  • Budget Management : Budgets for the Office of the President, as well as occasional small grants for special Supports the President in all work around revenue generation and enhancing visibility of Pathfinder in the region.
  • Required Education and Work Experience :

  • Bachelor's and 10 years of experience, or master’s and 7+ years of relevant experience.
  • Excellent management skills and collaborative leadership approach with excellent strategic thinking, analytical, influencing and project management skills
  • Advanced experience supporting C-Level Executives, preferably in a non-profit
  • Experience with global staff and matrixed organizations
  • Experience in non-profit organizations
  • Required Job-Specific Competences

  • Meeting Planning : Advanced skills in organizing meetings, assisting with travel and hotel accommodations, and providing general office operations support for meetings, such as preparing minutes and
  • Budget Management : Advanced skills in developing, monitoring, managing, and reporting on
  • Research : Foundational knowledge of research methods for papers, reports, speeches, and other documentation.
  • Writing and Editing : Advanced skills in drafting and editing written materials used for reports, speeches, and related
  • Project Planning : Advanced ability to plan and manage cross functional Project planning to fulfill performance objectives, including timely implementation and reporting.
  • Communication : Mastery of negotiation and influencing, through written and spoken communication.
  • Standard Office Equipment Operations, Office Systems : Proven ability to operate Pathfinder’s office equipment, including but not limited to the telephone system, fax machine, copier, personal computer, and
  • Systems and Tools : Advanced skills in MS PowerPoint and Excel, filing systems, and records retention.
  • Supervisory Skills : Proven ability to direct and supervise the work of
  • Presentation Skills : Ability to present information in an insightful and structured manner, both written and
  • Software Applications : Advanced skills in MS Outlook, MS Word,
  • Management and Teamwork : Ability to work independently and effectively direct a team in prioritization, workflow and core goals and objectives.
  • Ability to be detailed-oriented, ability to manage stress effectively in a fast-paced environment, and ability to be solutions-focused.

    Other Information :

  • Travel required (30% or less)
  • Uses cellular and desk phone, laptop or desktop computer
  • This position is based in one of SA-MENA country offices
  • Application procedure /

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