Overview and Objectives of the Position :
The Ops Coordinator will support the day to day running of the regional offices by providing a wide range of administrative services that cover financial, HR, IT, compliance and property support services, and the interaction with the specialist teams and external providers associated with these functions.
The Ops Coordinator will also provide support to the team by being a point of contact for visitors to the office, overseeing procurement of goods and services for the regional offices, and managing logistics and other support for the team in relation to events.
The holder of this role will have high level administration skills, be diligent, ethical, organised and a self-starter. Coordination, collaboration, HR, and finance skills are all traits that are important to this role.
Principal Accountabilities :
Supports financial / payroll processes in a way that is compliant and managed efficiently, meeting key deadlines, and delivering excellent internal and external customer service.
Source potential candidates from various online recruitment channels, screen incoming applications & provide shortlists of qualified candidates to hiring managers.
Follow all administrative processes efficiently and deliver excellent service to internal and external customers.
Support activities to drive compliance in all aspects of the operation.
Procures where appropriate office services and equipment.
Handles Employment Agreements across multiple countries, onboarding and offboarding of staff across the region.
Support the preparation and execution of Navitas (or Navitas supported) events.
Be the key point of contact to all internal and external visitors to the office.
Handling day to day ad hoc duties, replenishing office supplies, printing requirements, ordering marketing collateral and general maintenance of the regional offices.
Work with the wider Operations Team across regions on various operational procedures and projects.
Knowledge, Skills and Experience :
Tertiary qualification, particularly in Business Administration / Human Resources
Experience in working across various countries and jurisdictions across EMEAA & SA is preferrable
Sound knowledge in finance and payroll
Excellent written and verbal communication skills
4-5 years previous experience in a similar role
Excellent administrative skills
Excellent skills in Microsoft Office
Ability to work with minimal supervision
Ability to execute efficiently
High attention to detail
Motivated and highly organised
Excellent collaborating skills
Key Performance Indicators :
Accurate and timely recording of employee records and office related finances
On time processes across all operational procedures
Efficient day to day running of all regional offices
Staff satisfaction ratings
UP Hosting satisfaction ratings
What we can offer you :
Career progression and professional development pathways
A strong, positive and values driven workplace culture
Collegial and collaborative environment with a commitment to education
Access to, and support from, a comprehensive and experienced Operations Team
Mobility within the business and global locations
Health & Wellbeing initiatives for you and your family
Navitas is a leading global education provider that has helped generations of learners transform their lives through education.
We create life-changing opportunities to learn by delivering an extensive range of educational services to over 70,000 aspirational students across our global network each year.
Diversity and Inclusion
Navitas promotes and embraces an inclusive and diversified workforce. We believe equality, flexibility and diversity in the workplace will deliver a rich and collaborative environment for our employees, students and clients.
We encourage applications from candidates with disabilities, of all ages and genders and diverse community groups.