Admin/Finance Associate
United Nations Development Programme
Lahore, Pakistan
2d ago

Agency UNDP

Practice Area - Job Family Capacity Development - MAPS FOR SDGS IN PUNJAB Education & Work Experience C-HS Graduate or Equivalent - 6 year(s) experience

Languages Required : Desired : English Urdu

Grade SB3

Vacancy Type Service Contract (SC)

Posting Type External

Contract Duration 1 year SB 3 / 2

Background

Organizational Context UNDP Pakistan has partnered with the Planning and Development Department, Government of Punjab to set up a Punjab Sustainable Development Goals Project.

  • The project aims to support localization of SDGs at the provincial level. Punjab Sustainable Development Goals Project (P-SDGs) aims to achieve this by : mainstreaming SDGs in local development plans and strategies;
  • strengthening coordination, reporting and monitoring mechanisms for SDGs; supporting integrated and innovative approaches to accelerate progress on SDGs on priority areas;
  • and by providing policy support, research and analysis and knowledge management for SDGs. In this regard, UNDP is advertising the position of Admin & Finance Associate.

    The Admin & Finance Associate will support the Project Manager on Financial and Admin related activities in the Project.

    Duties and Responsibilities Functions / Key Results Expected Summary of key functions :

  • Prepare and maintain quarterly advances and financial reports and keep a track of funds
  • Prepare necessary documentation for quarterly advances and their settlement in line with the UNDP standard financial procedures.
  • Maintain ledger of financial commitments and advances, ensure settlement of advances in accordance with agreed contract.
  • Prepare payments requests / travel claims with the supporting documentation and liaison with UNDP for payment follow-ups;
  • Handle all financial matters of the meetings, workshops and seminars organized under the project;
  • Maintain project petty expenses and ensure entries in petty cash register, maintain general ledger to keep record of project accounts.
  • Provide support to the PMU to prepare tender documents, disseminate, prepare bids tabulation and ensure quality and quantity of goods before delivery;
  • receive and check invoices from the suppliers and initiate payment requests.

  • Assist in inventory management of both expendable and non-expendable project items. Also responsible for the project file management i.
  • e. to maintain an accessible filing system in the project.

  • Prepare Cash Payment Vouchers, Bank Payment Vouchers, and Journal Vouchers together with complete supporting documentation in support to every financial transaction.
  • Act as focal person for yearly project audit.
  • Perform any other related duty as and when required. Impact of Results The key results have an impact on the overall performance of the Punjab Sustainable Development Goals Project and success in implementation of programme strategies.
  • Accurate analysis, data entry and presentation of information ensure proper programme implementation. Competencies Competencies Corporate Competencies :

  • Demonstrates integrity by modeling the UN's values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly Functional Competencies : Knowledge Management and Learning :
  • Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
  • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and;
  • applies newly acquired skills.Development and Operational Effectiveness :

  • Ability to lead strategic planning, results-based management and reporting;
  • Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery;
  • Good knowledge of accounting;
  • Ability to successfully lead the Finance Team;
  • Ability to implement new systems and affect staff behavioral / attitudinal change.Management and Leadership :
  • Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates good oral and written communication skills;
  • Demonstrates openness to change and ability to manage complexities;
  • Leads teams effectively and shows mentoring as well as conflict resolution skills;
  • Demonstrates strong oral and written communication skills Required Skills and Experience Recruitment Qualifications Education : Higher Secondary School Certificate is required.
  • However, University degree in Management Sciences (MBA - Finance, M.Com, ACCA) or any other relevant fields will be preferred.

    Experience : Minimum 6 years of experience in financial management of GoP / NGOs or development assistance work. Experience in Financial Management with Government of the Punjab would be an advantage.

    Knowledge of computers, including basic hardware maintenance and use of recent accounting software. Expertise in project formulation and implementation will be an added advantage.

    Excellent knowledge of English, and working knowledge of Urdu an asset Demonstrate experience in the usage of computer and office software packages.

    Language Requirements : Fluency in English and national language of the duty station.

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