The purpose of this job role is to contribute to the effective management of the supply base. This will require maintenance of information for both compliance and management purposes.
This is delivered by :
Collecting, reviewing and maintaining applicable compliance documentation for in scope suppliers
Coordinating Quality Assurance Agreements
Generating relevant metrics, data analytics and trending for performance management
Managing supplier and site notification in mailboxes.
Capability to use IT tools to support by Audit team i.e. Veeva, Power BI, Business Object, Mylearning etc
Education & Experience :
Pharm D / Science degree
Minimum of 1 year of experience
Key Responsibilities :
Key Responsibilities of this job role are :
Soliciting, collecting and reviewing in scope supplier compliance documentation from suppliers. Examples of documentation, but not exhaustive, include :
Compliance Documentation Q
BSE / TSE
Religious certifications (Kosher / Halal)
Obtaining and maintaining relevant supplier information in company systems in a systematic manner to allow for effective and efficient utilization of supplier data.
Compiling and coordinating Quality Assurance Agreements. Escalating if necessary, to auditor for negotiation with suppliers.
Ensuring that all applicable data associated with the supplier are kept current based on currently available information.
Obtaining and compiling relevant metrics for data analytics and trending for performance management of suppliers
Monitoring of all mailboxes, including any required logging onto applicable systems and data bases, examples ARF, DRF.
Responsible for providing relevant support to GSK sites undergoing regulatory / customer inspections.
Participate, as applicable, in the development of internal Supplier Quality processes to ensure compliance with the GSK QMS (Quality Management System).
Developing visual reports, dashboards and KPI scorecards using Power BI desktop.
Capability for the use of the Veeva Document, Veeva Quality Manage system.
Develop the Veeva Reports and dashboards.
Interfaces - Routinely interfaces with site Quality / Procurement, SQ Audit, SQ Operations and GSK suppliers a two-way communication regarding supplier compliance documents, quality agreements, change controls, etc
Good verbal and written communication skills, including ability to progress requests for information in an effective manner.
Proficient influencing and negotiating skills to ensure collection of desired information from suppliers and user sites while maintaining a good relationship with the supplier.
Ability to work in a structured and methodical manner in order to track, manage and coordinate a significant number of different requests for information at the same time with similar deadlines / priority.
Ability and willingness to maintain rapid response to customers, staff and management.
Demonstrated ability to function effectively across multiple cultures and geographic boundaries.
Strong excel skills.
General understanding of regulatory and Industrial Standards requirements.