Project Finance and Operations Manager (NPSA11), Islamabad, Pakistan
UNDP - United Nations Development Programme
Islamabad, Islamabad, PK
3d ago
source : WHATJOBS

Project Finance and Operations Manager, Islamabad, Pakistan

Job Identification : 3893

Locations : Islamabad, Pakistan

Posting Date : 07 / 29 / 2022, 02 : 21 AM

Apply Before : 08 / 05 / 2022, 06 : 59 PM

Degree Level : Advanced / Postgraduate Degree

Job Schedule : Full time

Grade : NB5

Vacancy Type : National Personnel Service Agreement

Practice Area : Management

Bureau : Regional Bureau for Asia and the Pacific

Contract Duration : 1 Year

Education & Work Experience : Master's Degree - 7 year(s) experience

Required Languages : English and Urdu

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination.

All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP has a global mandate to support governments in strengthening security and justice sector governance) and has extensive experience in proving strategic advice and assistance in this regard in a range of countries and contexts globally.

UNDP Rule of Law Programme in Pakistan is working to strengthen the rule of law and to ensure equal access to justice, particularly for women and marginalized groups under its Rule of Law Programme across Pakistan in Khyber Pakhtunkhwa (KP) including the newly merged districts (NMDs), Balochistan, and Islamabad Capital Territory (ICT).

Working in close collaboration with a range of government rule of law and justice sector institutions, the overall programme of work aims to enhance and sustain peace and stability for the longer- term in Pakistan.

The overall programme activities and interventions therefore directly correspond with the government of Pakistan’s strategies and commitments to rule of law and justice reforms as well as improving the efficiency and effectiveness of institutions to deliver accountable and affordable security and justice services to the public.

As such the Programme implementation is guided by the following three strategic objectives :

Support reform processes to ensure delivery of people-centred justice.

Enhance access to justice for all, particularly women and less privileged groups.

Improve service delivery of the security sector in line with constitutional safeguards and international standards.

Against this backdrop, UNDP actions and interventions are aimed at restoring public confidence and service delivery in the formal justice and rule of law sectors through a range of initiatives i.

e. policy development and reform, fostering justice and security sector governance, as well as oversight and accountability at an institutional level with emphasis on inclusive and gender-responsive programming.

The overall engagement strategy, therefore, involves both federal and local levels.

The programme also supports divisional and provincial systems for sustainable change by ensuring that methodology and the theory of change are informed by based on provincial development policies, strategies , as well as UNDP Rule of Law Programme’s best practices and lessons, learned to-date.

UNDP Rule of Law Programme is implemented with generous funding from the European Union, Bureau of International Narcotics and Law Enforcement Affairs (INL), United States Agency for International Development (USAID) and the Government of Japan.

Duties and Responsibilities

The Finance and Operations Manager position will be based in the UNDP Pakistan CO in Islamabad with regular travel and coordination with the Rule of Law Programme Manager and the rest of team based in UNDP sub-offices in Peshawar and Quetta.

The Finance and Operations Manager will direct report to the Rule of Law Programme Manager.

Under the overall guidance of the Rule of Law Programme Manager, the Finance and Operations Manager will provide high quality professional financial expertise and services to manage and deliver the Rule of Law programme’s financial and operations portfolio corresponding to UNDP cooperate rules and procedures and donor reporting requirements.

The incumbent will be responsible for the following tasks : Project Budgeting and Control

Prepare budget forecasts and estimates in coordination with the programme team for annual and quarterly budget requirements and project proposals, which involve financial forecasting, budgeting and accounts with emphasis on programme donor fund management requirements.

Maintain a record of all cost-sharing donors of the programme, undertake timely follow up action for release of tranches as per cost-sharing agreements.

Prepare financial and budgetary plans in compliant with UNDP to cooperate rules and regulations, policies, procedures and internal control frameworks.

Act as the programme focal person for all project audit purposes.

Undertake briefings to programme partners on project receipt of payments on financial procedures and requirements

Any other relevant tasks assigned by the Rule of Law Programme Manager.

Financial resource management and supervision of the finance team

  • Ensure full compliance of project financial activities, financial recording / reporting systems and audits in line with UNDP cooperate rules, regulations, policies and strategies;
  • Ensure timely implementation of effective internal controls, and appropriate design and function of project financial resource management system.

    Oversee and ensure timely operationalization of project finance business process mapping and elaboration / establishment of internal standard operating procedures (SoPs) and workflow controls.

    Maintain regular analysis and monitoring of the financial situation, and presentation of financial forecasts necessary for the overall programme development and management.

    Assist the programme team to elaborate frameworks and conditions to pursue its resource mobilization efforts.

    Assist the programme team to elaborate and implement cost-effective and value for money strategies.

    Prepare and update financial reports for regular donor reporting in line with conditions and requirements set out in repective cost-sharing agreements between UNDP and programme donors.

    Maintain regular review and monitoring of programme financial delivery status and update the programme team and UNDP Country Office (CO) relevant units with emphasis on annual delivery commitments and target delivery rates.

    Any other relevant tasks assigned by the Rule of Law Programme Manager.

    Financial Reporting on programme expenditure and commitments

    Review financial reports of implementing partners to ensure compliance with agreed terms and conditions relevant to implement partner agreements relevant to all donor funding received by the programme.

    Ensure regular monitoring and follow-up of quarterly and annual financial targets as set out in annual work plans to ensure timely implementation of programme activities and meeting delivery targets.

    Maintain comprehensive financial records throughout the year on expenditure, cost readjustments, cost variations and resource utilization relevant to all projects of the programme.

    Monitor expenditure subject to every aspect of financial operations and budgets as well as provide accurate information to programme team and relevant CO Units on the budget status.

    Participate in regular project progress review meetings and draft / develop supporting background notes / papers / material, reports and analyses where needed.

    Any other relevant tasks assigned by the Rule of Law Programme Manager.

    Efficient management and delivery of procurement plans and overall supervision and oversight of the programme’s procurement team

    Undertake timely preparation of procurement plans, set appropriate timelines for action / implementation and ensure regular monitoring of their implementation.

    Establish and implement appropriate monitoring systems and controls for procurement processes, including organization of Request for Quotations (RFQ), Invitation to Bids (ITB) or Request for Proposals (RFP), receipt and evaluation of quotations, bids / proposals, and where needed undertake negotiations on conditions of contracts in compliant with UNDP cooperated rules and regulations.

    Prepare submissions to the UNDP CO Contract, Asset and Procurement (CAP) Committee, and the Advisory Committee on Procurement (ACP).

    Manage procurement contracts and ensure timely and effective tracking of deliverables and payments therein.

    Elaborate and implement internal control systems to ensure timely corrective actions on payment orders (POs) with specific checks on possible budget check errors and related issues.

    Manage and implement UNDP cooperate procurement processes, and monitoring systems and mechanisms to prevent and address deficiencies in procurement.

    Ensure effective use of Long Term Agreements (LTAs) or processes of other UNDP CO programmes / projects and UN agencies where appropriate.

    Ensure regular action-oriented coordination with UNDP CO Procurement Unit.

    Any other relevant tasks assigned by the Rule of Law Programme Manager.

    Administrative management of the overall p

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