Department / Project
Office of Administrative Services
Head of Administrative Services
The incumbent will be responsible for supervising and coordinating operational activities, managing resources and timely sharing the progress of all ongoing administrative activities.
Also, s / he will be responsible to prepare regular reports (e.g. variance reports, monthly performance reports, expenses reports, PRs, etc.).
Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
Recruit and train personnel and allocate responsibilities and office space.
Supervising the day-to-day operations of the administrative department and staff members.
Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
Manage schedules and deadlines.
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
Monitor costs and expenses to assist HOD in budget preparation, and prepare monthly reports.
Organize and supervise other office activities (recycling, renovations, event planning, procurement etc.) This can involve planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
Ensure operations adhere to policies and regulations. This will entail ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
Develop, review, improve, and implement administrative systems, policies, and procedures to improve the operations and function of the department.
Keep abreast with all organizational changes and business developments.
Ensure safe, secure, and well-maintained facilities across Pakistan that meet environmental, health, and security standards.
Responsible for reporting any issues to HOD.
Any other tasks as assigned by the line manager.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES (KSA)
Master's in Business Administration
Report Writing, Presentation & Analytical Skills
Microsoft Office (Excel, PowerPoint, Word etc.); Power-BI is a plus.
Good customer service and interpersonal skills