Manager, Administrative Services
Interactive Research and Development
Karachi
2d ago

Department / Project

Office of Administrative Services

Reporting To

Head of Administrative Services

Employment Type

Full-time (Open-ended)

JOb Purpose

The incumbent will be responsible for supervising and coordinating operational activities, managing resources and timely sharing the progress of all ongoing administrative activities.

Also, s / he will be responsible to prepare regular reports (e.g. variance reports, monthly performance reports, expenses reports, PRs, etc.).

RESPONSIBILITIES

  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
  • Recruit and train personnel and allocate responsibilities and office space.
  • Supervising the day-to-day operations of the administrative department and staff members.
  • Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
  • Manage schedules and deadlines.
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
  • Monitor costs and expenses to assist HOD in budget preparation, and prepare monthly reports.
  • Organize and supervise other office activities (recycling, renovations, event planning, procurement etc.) This can involve planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
  • Ensure operations adhere to policies and regulations. This will entail ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
  • Develop, review, improve, and implement administrative systems, policies, and procedures to improve the operations and function of the department.
  • Keep abreast with all organizational changes and business developments.
  • Ensure safe, secure, and well-maintained facilities across Pakistan that meet environmental, health, and security standards.
  • Responsible for reporting any issues to HOD.
  • Any other tasks as assigned by the line manager.
  • REQUIRED KNOWLEDGE, SKILLS & ABILITIES (KSA)

    Required Qualification

  • Master's in Business Administration
  • Required Skills

  • Report Writing, Presentation & Analytical Skills
  • Supervisory Skills
  • Financial Acumen
  • Microsoft Office (Excel, PowerPoint, Word etc.); Power-BI is a plus.
  • Good customer service and interpersonal skills
  • Report this job
    checkmark

    Thank you for reporting this job!

    Your feedback will help us improve the quality of our services.

    Apply
    My Email
    By clicking on "Continue", I give neuvoo consent to process my data and to send me email alerts, as detailed in neuvoo's Privacy Policy . I may withdraw my consent or unsubscribe at any time.
    Continue
    Application form