Admistrative Assistant (Executive Assistant)
BAT
Lahore, PK
1d ago

ROLE POSITIONING AND OBJECTIVES

This role is part of Exec & Corp Services.

The role is responsible to assist and support the function where assigned and support the function team members in implementing the agreed strategy and plans through managing and co-ordinating the day to day team key priorities in the most effective and efficient way.

Reports to : Managing Director

Reporting Level : Individual

Geographic Scope : Locally within GBS PK

WHAT YOU WILL BE ACCOUNTABLE FOR

  • Arrange meetings, workshops and conference and business functions as required.
  • Organize induction / co-ordination for new joiners with office settlement (business cards, access cards, desktop, coordinating induction meetings)
  • Handle business travel
  • Communicate any cross-functional meeting arrangements with the relevant functions and plan for all the set up that is required.
  • Partake in projects as required.
  • Support in coordinating office activities, office decoration and trips when applicable.
  • Manage the Head of Function calendar.
  • Manage and co-ordinate the administrative procedures with the end market secretaries. Focal coordinator for the functional team.
  • Arrange and co-ordinate meetings with key customers, stakeholders and distributors when required.
  • Define develop and manage an efficient functional file both in hard copies and soft copies that are vital as per the function management requirements and in line with Record management guidelines
  • ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

  • Fully versed in different administrative and support system
  • Proficient in English Arabic and computer applications.
  • High skills in teamwork, make things happen, strategic thinking and data analysis.
  • Manage the complete administration of any assigned projects.
  • Independently handle administrative work and subsequent problems issues when required
  • WE ARE BAT

    At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation.

    See what is possible for you at BAT.

  • Global Top Employer with 53,000 BAT people across more than 180 markets
  • Brands sold in over 200 markets, made in 44 factories in 42 countries
  • Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
  • Diversity leader in the Financial Times and International Women’s Day Best Practice winner
  • Seal Award winner one of 50 most sustainable companies
  • BELONGING, ACHIEVING, TOGETHER

    Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals.

    Come bring your difference!

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