Job Summary :
To manage the operational activities and routine HR tasks and ensure day to day administrative support in the implementation of HR policies, procedures and ensure smooth office operations.
Key Responsibilities and Deliverables :
Effective Workforce Planning and Employment (recruitment and selection)
Partnering with hiring managers to determine staffing needs
Performing in-person and phone interviews with candidates
Administering appropriate company assessments
Performing reference and background checks
Making recommendations to company hiring managers
Coordinating interviews with the hiring managers
Following up on the interview process status
Maintaining relationships with both internal and external clients to ensure staffing goals are achieved
Communicating employer information and benefits during screening process
Staying current on the company’s organization structure, personnel policy, and federal and state laws regarding employment practices
Serving as a liaison with area employment agencies, universities, and industry associations
Completing timely reports on employment activity
Conducting exit interviews on terminated and resigned employees.
Effective administration and reporting
Ensure accurate payroll documentation (scheduled and / or ad hoc) is sent through to Payroll within agreed deadlines and follow-up on queries and outstanding issues
Ensure employees above the medical aid threshold are on the Smollan medical aid
Ensure all benefits claims are processed and follow-up to ensure resolution
Ensure accurate data management and reporting
Ensure distribution of payslips to relevant managers
Follow-up on general administration issues
Ensure proper filing, document management and good house-keeping
Perform regular HR audits as required
Effective Record Maintenance
Maintaining current HR files and databases
Updating and maintaining employee benefits, employment status, and similar records
Maintaining records related to grievances, performance reviews, and disciplinary actions
Performing file audits to ensure that all required employee documentation is collected and maintained
Performing payroll / benefit-related reconciliations
Performing payroll and benefits audits and recommending any correction action
Completing termination paperwork and assisting with exit interviews
Stretch Projects :
Monthly Reward & Recognition for all employees
Quarterly Employee Engagement initiatives
Organizing and facilitating Soft skill trainings
100 % Resolution of Employee Queries
Development of Recruitment strategy for contractual employees
Revision and refreshers of companywide policies
Initiatives quarter based
2 - 4 years experience in FMCG industry.
Bachelor / Masters in HRM or Business Management.
Strong organizational skills with excellent attention to details, willingness to develop & learn new skills.
Good writing, analytical and problem-solving skills.
Able to work under pressure and efficiently.
Ability to communicate effectively & professionally
Ability to operate standard office equipment, including but not limited to, computers, telephone
systems, typewriters, calculators, copiers, and facsimile machines.
Ability to follow oral and written instructions.
Positive & pro-active attitude towards work
Ability to work independently and as part of a team.
Ability to speak good English. Local dialects are a bonus.
Discretion, confidentiality, and professionalism always.