Admin Officer
Aptech Computer Education
Karachi, Karachi, Pakistan
1d ago
source : Mustakbil

Administration

  • Provide general administrative support to the Chief Executive and staff team.
  • Provide support for the arts programmed / projects including assisting with administration of project work where appropriate and when agreed.
  • Undertake general administrative duties including
  • General word processing.
  • Collation and distribution of minutes, reports and other documents.
  • Dealing with incoming and outgoing mail and general emails.
  • Ordering of equipment, materials and office supplies. .
  • Minute taking for Board, team meetings and other meetings as required.
  • Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed.
  • Administer the petty cash system and ensure appropriate record keeping.
  • Prepare contracts for suppliers as advised.
  • Assist in matters relating to marketing and publicity for the Company.
  • Arrange meetings relating to the core operation of the Company.
  • Arrange hospitality, purchase supplies to ensure the smooth running of the organization on a day to day and as required basis.
  • Maintain the central filing system, general database and archive.
  • Provide administrative support for matters relating to the premises and operations including security, alarms, opening, insurance and transport.
  • Collecting , comparing and suggesting quotations.
  • Doing outdoors as needed.
  • Looking after affairs of concerned centers.
  • Other Responsibilities :

    Handling of day to day administrative issue for smoothly operation of the department.

    Keeping record of official service / maintenance agreements.

    Coordination with vendors for renewal of service agreements

    Coordination with vendors for day to day procurement.

    Processing of vendors monthly invoices for payment.

    Receiving and finalizing of vendors quotation after approval of Head of department.

    Job Specification

    Graduate having good knowledge of work and handle pressure work as well to maintain record and other matters of administrative

    Job Rewards and Benefits

    Communication Gratuity Health Insurance Leaves Life Insurance

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