To coordinate and provide high quality, client-focused and value-for-money oriented administration services.
KEY ACCOUNTABILITIES (not all-inclusive)
Verify resource requirements in responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-
effectiveness of operations and services.
Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc.
reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-
making and to support the effective and timely management of WFP resources.
Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc.
including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.
Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.
Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.
Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.
Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.
Act as HR focal point to collaborate with the HR unit in the Country Office for HR related services to the provincial staff
To gather and disseminate the data / information for and on behalf of Country Office HR in collaboration with Country Office HR team
Act as MPO focal point for the Provincial Office
FUNCTIONAL CAPABILITIES Capability Name Description of the behaviour expected for the proficiency level Business Support Services & Reporting Applies strong ability to identify country level requirements and develop customer focused solutions and action plans.
Communicates data-based findings in a highly impactful way that is tailored to the audience. Internal Controls & Risk Management Utilises understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance, ensure data integrity and ensure client satisfaction.
Resource Management Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients.
Specialised Knowledge in Administrative Services Demonstrates a broad or specialist knowledge of administration best practices, techniques and processes, and a good grasp of WFP standards, processes, and infrastructure in area of responsibility;
applies this to ensure the provision of efficient and effective administration services. Customer Focus Monitors and supervises administrative work against the established standards and protocols for service excellence.
Ensures that customer problems are identified and resolved. STANDARD MINIMUM QUALIFICATIONS
Education : Completion of secondary school education. A post-secondary certificate in the related functional area. University degree in Business Administration is an asset.
Minimum six years’ of relevant experience, has demonstrated sound understanding of UN administrative operating standards and awareness of international humanitarian development issues through day-to-day work.
Familiar with UN corporate systems related to administrative work.
Has demonstrated experience in supervising large teams and guiding new staff.
Knowledge of United Nations policy & procedures
Language : Fluency in both oral and written communication in English and Urdu. Knowledge of Sindhi language is considered as an asset.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Has demonstrated a sound understanding of WFP administrative operating standards and awareness of international humanitarian development issues through day to day work.
Has provided ad-hoc guidance to new staff members.