Job Title / Grade : Director of Finance and Operations Building Healthy Families
Department : Global Health
Reports to : C hief of Party
Location : Islamabad, Pakistan but will travel extensively among the provinces
Organization and Values
DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide.
We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability.
DAI works on the frontlines of global development. Transforming ideas into action action into impact. We are committed to shaping a more liveable world.
DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches.
All our positions are therefore subject to stringent vetting and reference checks.
DAI is currently seeking a Director of Finance and Operations for an anticipated five-year USAID-funded Building Healthy Families Activity in Pakistan.
This position will be responsible for overseeing program finances and other operational and administrative duties, including management systems, IT, human resources, grants management, procurement, inventory management, security, and reporting.
He / She will supervise the reporting and management of all grants and contracts to ensure best use of resources by preparing sound budgets, monitoring project expenses, and ensuring timely preparation of USAID financial reports.
This position will work with the COP and administrative staff to ensure that operating policies and procedures comply with USAID and DAI regulations and support BHFA objectives.
This position will be located in Islamabad, Pakistan but will travel to the provinces as needed and is contingent upon donor approval and funding.
The Building Healthy Families Activity aims to improve family health outcomes through increased uptake and continuation of FP / MNCH services;
and mitigate the secondary health impacts of the COVID-19 pandemic and other public health threats by strengthening national and select provincial level health systems (primarily Khyber Pakhtunkhwa and Sindh).
This activity will increase utilization of quality voluntary FP / MNCH services primarily among young and newly married couples in order to improve healthy timing and spacing of pregnancies.
This will be accomplished through targeted technical assistance that improves the capacity of public and private sector institutions and legal frameworks to deliver primary health services, including FP / MNCH services;
seeks new approaches to expand quality FP / MNCH products and services; and develops evidence-based behaviour change interventions focused on youth and men.
The new activity will build on evidence and lessons learned from previous USAID / Pakistan health programs to address low utilization of FP services by addressing the key social and behavioural determinants of modern contraceptive use, and improving the quality and resilience of FP / MNCH service delivery for scaling up FP and MNCH interventions.
Key Roles and Responsibilities
Design and implement program management systems, policies, and tools for effective and efficient operations for activity implementation.
Coordinate with technical leadership and manage program operations to ensure an integrated vision and successful achievement of program objectives.
Identify risks related to program implementation and suggest appropriate program adjustments.
Work with local partners and grantees to build capacity and ensure they are successfully achieving their SOWs.
Oversee implementation and maintenance of IT systems.
Manage the annual performance assessment and staff talent development process.
Support the COP to produce high quality deliverables and meet client reporting deadlines.
Identify short term operational consulting requirements and draft SOWs as needed.
Serve as principle liaison with DAI home office project management team and security focal point.
Coordinate closely with program staff and Provincial Coordinators to ensure technical activities are implemented in accordance with finance and procurement protocols, as well as that financial transactions and banking systems are coordinated.
Establish systems and policies for local procurement to promote expediency, accountability, and transparency while minimizing risk.
Manage and oversee procurement efforts for the program including selection and negotiation with vendors, and management of subcontractors on the activity in compliance with USAID and procurement regulations.
Ensure that procurement is at all times conducted in accordance with USAID regulations and DAI policies and documented clearly and accurately.
Create and maintain financial reporting and tracking systems, provide financial performance updates on activities. Guide the administrative team on annual work planning, and ensure submission of quality operational plans, budgets, and reports.
Maintain, regularly update, and ensure that the budget and audit projections, expenditure, tracking and reporting are in accordance with DAI and USAID requirements, procedures, and practices for compliance and audits.
Contribute to project pipeline analysis, providing input into the quarterly review process and budget realignments.
Provide oversight for grants management and sub-agreements in accordance with USAID and DAI policies and regulations, ensuring grantees achieve agreed outcomes in support of the activity objectives.
Direct and monitor the management of cash and other assets to ensure integrity and efficiency in the use of financial resources.
Ensure compliance with USAID, local laws, and DAI policies and regulations at all times.
Establish and implement a sound internal control system to ensure all the reliable, timely and accurate financial data.
Conduct regular internal audit of financial transactions, make recommendations and implement follow up actions.
Supervise finance, operations, and administrative personnel to ensure efficient and effective management of the program, ensuring alignment with DAI’s Diversity, Equity, Engagement, and Inclusive culture.
Master’s Degree in Business Administration, Finance, or Accounting.
At least six years’ experience managing finances for large donor-funded NGO programs.
Knowledge of USAID policies and business practices and with direct experience managing the finances and administration of a USAID-funded project is preferred.
Experience in Pakistan is highly preferred.
Excellent financial management skills and knowledge of latest project management tools and computer applications such as Microsoft Office and Quickbooks.
Extensive experience with project financial management, including financial controls, accounting, and audit, as well as reporting on accruals, pipeline, and expense validation and reimbursement to service providers.
Demonstrated effective personnel management, including staff based across multiple locations.
Ability to work under pressure and deliver under tight deadlines on a continual basis.
Superior interpersonal and communication skills.
Excellent written and spoken English.
DAI is an equal opportunity / affirmative action employer with a commitment to diversity. DAI does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, veteran status, or other non-merit factor.