CHILD SAFEGUARDING :
Level 3 : the post holder will have contact with children and / or young people either frequently (e.g. once a week or more) or intensively (e.
g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking / vetting process staff.
ROLE PURPOSE :
The Risk & Compliance Coordinator has a vital assurance role which must identify and check current internal control & compliance practices within SC Pakistan.
The positions ensure that, the activities of SC Pakistan and partners are in compliance with applicable laws and regulations and management policy, Donors’ laws and regulations and directives etc.
This position also demands reviewing economy, efficiency, and effectiveness of the operation within functional cycle of the organizations.
The Risk & Compliance Coordinator will also support the program Head to implement high quality, effective monitoring systems and aid program leads to respond to internal risks, associated with but not limited to : partnerships and sub agreement relationships, compliance with SCI policy and regulation, child safe guarding, fraud and corruption.
KEY AREAS OF ACCOUNTABILITY :
Checking and ensuring Compliances :
Evaluate the adequacy of internal control system at functional and level and partners level.
Review of Statutory Compliance status and find drawbacks and assisting actions.
Financial Management Reviews and assist actions.
Checking the compliance of laws of local regulators’’ like NGO Affairs Bureau, Tax and VAT Act, Foreign Donation Act, Foreign Exchange Regulation Act, Rules relating, Fraud and AML / CFT etc.
Compliance the Financial power limit at the time of payment, contractual obligation, cash holding limit with insurance coverage, payment & disbursement procedures documentation, and transaction flows.
Where appropriate, support SC Counter-Fraud unit by leading internal investigations (whistle blowing and fraud), actively participate in partner assessment processes, monitor implementing partnerships and sub agreements, raise any concerns or issues with the relevant manager and support the development of mitigation measures including delivery of child safeguarding, fraud and corruptions training, and support to internally review financial procedures and reports.
Assist risk based annual work plan.
Detail study of existing system to find risk issue.
Identifying the drawback / limitation of existing system assist solution trough Conducting Internal Audit.
Assist the adaptability of new system and promote acceptance.
Assisting suitability of the revised system with the persons engaged at strategic and functional level.
Finalization of the system and ensuring its implementation and proper follow up of actions on partners.
Prioritisation of own workload on a day-to-day basis and report to supervisor.
Sit with the supervisor in fortnightly basis to set the audit strategy on risk base and make plan to execute the audit to achieve specific objective.
Long term planning with Head, 12 months, to meet organizations objectives by minimising risk and ensure control over operations, with the ability to translate this into short term deliverable project / team plans.
Support / guidance to the operations people and be persuasive to resolve the lapse as early as possible to ensure compliance culture at the same time attain the objectives of the organizations.
Pro-actively organising and planning time to ensure formal meetings with key program persons held regularly.
Pro-actively manage the concerns of Head of Risk & Compliance and risk about the commitment of resources to compliance activities.
Flexibly managing time to meet changing priorities and deadlines whilst ensuring the core tasks are still performed.
Ensure follow up of Audit recommendations :
Assist follow-up activities to ensure adequacy and compliance of corrective actions especially for partner’s audit.
Assist to provide coaching to relevant staff member for the effectiveness of partners internal control system in place.
Capacity building of the partners
Support partners to build organization capacity regard to good governance system, internal control system, Fraud and AML / CFT mechanism in place etc.
Emergency Response :
Ready to work to respond to any natural disaster or emergency situation anywhere in home or abroad.
BEHAVIOURS (Values in Practice )
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
Widely shares their personal vision for Save the Children, engages and motivates others.
Future orientated, thinks strategically and on a global scale.
Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
Values diversity, sees it as a source of competitive strength.
Approachable, good listener, easy to talk to.
Develops and encourages new and innovative solutions.
Willing to take disciplined risks.
Honest, encourages openness and transparency; demonstrates highest levels of integrity.
Relevant professional qualifications (CPA / CA / ACCA) or Master degree, preferably in Accounting / MBA, major in Accounting, Management or relevant discipline.
EXPERIENCE AND SKILLS
Working Experience : At least 6 years of relevant working experience, with a minimum of 4 years working at INGO Senior or middle Management level.
Job related knowledge : Advanced knowledge on Accounting components and its inter-linkages, thorough knowledge on accounting practices in development organization and performance management, basic understanding on Pakistan NGO job market and sound knowledge of statutory regulation, system design with development and sound knowledge of financial transactions analysis.
Excellent skills on process facilitation and coordination with high standard.
Excellent inter-personal communication skills
Computer fluency; highly competent using MS Word, Excel, PowerPoint and experience working in complex financial systems.
Understanding of strategic issues with strong influencing skills, sharp business acumen and sound judgment.
Strong networking / relationship builder with a proven track record in forming good business partnerships and utilising collaborative approaches.
Excellent time management and team Management skills
Developing self and others
Problem solving and decision making
Innovating and adapting
Applying technical and professional expertise
Working effectively with others
Additional professional certificates : Certificate course in Accounting Packages operation and statutory regulation.
Attitude : To work in team
To work in team
To protect children in connection
To be non-discriminatory and gender sensitive
To be open and transparent
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding :
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff :
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.