Logistics & Documentation Executive
2d ago

Logistics & Documentation Executive

LOCATION : Faisalabad, Pakistan

REPORTS TO : Manager Exports, Logistics & Documentation


Company Background :

Ingredion is a Fortune 500 provider of ingredient solutions that helps nourish, comfort, sustain, and delight people around the world.

Ingredion’s wide range of ingredient solutions is strategically designed to address changing consumer trends and preferences.

Our specialty portfolio includes starch-based texturizers, clean and simple ingredients, plant-based proteins, sugar reduction and specialty sweeteners, and food systems.

Our innovative ingredient solutions are used by consumers in everyday products, from foods and beverages to paper and pharmaceuticals.

And we do it all in a planet-friendly sustainable manner.

Rafhan Maize is an affiliate of Ingredion Incorporated, USA which has strong global presence with commercial and manufacturing operations in more than 60 countries of the world.

Our strategy is a unique blend of volume growth and operational excellence. We are pursuing tri dimensional strategy to grow organically, geographically and by broadening ingredients portfolio.

If you are inspired by professional challenges and the rewards that come from a high level of performance, then Ingredion (Rafhan Maize) is the company for you.

At Ingredion (Rafhan Maize) you can be a member of a globally connected team inspired to achieve great things.

We believe in the power of our people to work together to seize opportunities, overcome obstacles and exceed expectations.

Each day, individuals make a meaningful difference in the quality of our products and the success of our technology and operations and, in turn, the quality of life for consumers.

The Logistics & Documentation Executive will produce accurate shipping documentation; oversee all aspects of the container shipment (from assisting customers / suppliers with bookings to the containers’ arrival at port).

The incumbent will be expected to gain knowledge and expertise with each customer’s requirements and implement change to streamline the process.

He / she will prepare applicable export documentation fulfilling export laws and regulations under diverse payment terms.

Core Responsibilities :

  • Ensure the accuracy of order data and act as the expert for the order processing flow (system and processes)
  • Liaison with L / C advising bank for completion of documentary requirements including payments of charges through finance team for collection of Letter of Credit (LC)
  • Follow up with bank regarding Inward Foreign Remittance in line with issued Proforma Invoice and submission of required document including Advance Payment Voucher (APV-IV) to the concerned bank in close coordination with finance team along with realization of proceeds in company account as advance payment
  • Completion of prerogatives for submission of online / manual Form E in Pakistan Single Window / WEBOC and follow up with bank to approve / authorize the same for issuance of Authorized form E for smooth clearance / documentation
  • Custom clearance documents preparation in line customer requirements and / or complying LC requirements including but not limited to Sales Tax Invoice, commercial Invoice, Packing list, Form E , Certificate of Origin etc.
  • Coordinate with custom agents for preparation of Goods Delivery Form in Pakistan Single Window / WEBOC and Shipment tracking from Warehouse till Port of loading
  • Submission of BL format (Shipping Instructions SI) to shipping company in line with customer &LC requirements, draft BL review and confirmation to shipping line for BL issuance, BL collection & completion of banking formalities, BL surrender at shipping line and Telex Release, if needed.
  • Maintain up to date files according to the Standard Operating Procedure and ensure Copies of Orders and Return Orders are given to appropriate partners
  • Sending copy documents to customers for their initial approval & alignment and direct dispatch of documents to customers through DHL and share AWB number & surrender message with them
  • Prepare and submit original documents in Bank, Document submission (GD, Invoice etc.) against advance payments received, sharing required information in case of payments received from affiliates vis-à-vis Invoice numbers etc.
  • to formal realization of export proceeds & final settlement

  • Identify discrepancy & correct documents before dispatching to foreign bank
  • Explore opportunities to curtail costs with reference to local haulage and proactively follow up with vendors to avoid delay in execution
  • Coordinate & intimate warehouse team for loading, with clearing agents for documentation and in-time shipment clearance at port, and liaison with transporter for Local Haulage i.
  • e., container pick-up from terminal & loading at plant and arrangement of vehicles for Afghanistan shipments and inform QC for issuance of COA

  • Booking of shipments / issuance of Container Release order (CRO) from line on target vessel and approval of comparative statement of sea freight from shipping line operating on lane
  • Issuance of mandatory document from respective bank including Bank No Objection Certificate (NOC) for Bill of Lading to be issued in the name of Importer / Importer bank if required
  • FPCCI / OICC&I Chamber attestation / Foreign Office attestation / Embassy Legalization of documents / Health Certificate from public analyst / PCSIR Health Certificate
  • Collaborate with team members., in group problem solving and team activities, act as a team with other business functions at Ingredion to manage tasks in an efficient and effective manner
  • Qualified candidates will have :

    Mandatory requirements :

  • BA / BSc / BBA, preferably MBA
  • A few years of corporate experience
  • Knowledge of documentation, State Bank regulations and custom requirements
  • Willingness to learn and work outside official hours (if required)
  • Good verbal communication skills; English is a strong plus
  • Determination to provide quality service to customers in all assigned tasks
  • Proficiency in MS Office and Reporting systems
  • Required behaviors and skills :

  • Ability to work under pressure, multi-tasking and organize workload to meet various deadlines
  • Willingness to participate in the after-hours program for the department
  • Ability to prioritize tasks accurately and in a timely manner
  • Yes, Within Country

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