Finance Associate
Ingram Micro
Karachi, Pakistan
2d ago

Job Description

Position at Ingram Micro

Are you passionate to join Ingram Micro team, we are looking for a "Finance Accountant" to perform various accounting activities involved in the maintenance of accounts payable

Responsibilities, Supporting Actions & End-Results

Major Responsibility :

  • Invoice Booking & Payment Process : Trade & Non- Trade
  • Process trade vendor invoices and service provider invoices for travel / freight / customs duty / insurance / inventory by entering them into Aptec system

    Supporting Actions :

  • Booking of trade invoices after matching them to the GRN
  • In charge of assigned Service Provider and vendor accounts.
  • Make Monthly / Periodic reconciliation of Vendor Accounts against Ingram Micro accounts, immediately notifying any variances to the vendor and line manager for corrective action.
  • Should be familiar on importation process.
  • To handle payments to Service Providers and trade vendors.
  • To advice vendors on payment status with invoices details.
  • To cultivate friendly relationship always with all Service Providers and vendors and utilize the relationship for better service / fast flow of invoices and credit notes / statements and for better payment terms.
  • End Results :
  • AP ageing report and statement of account will be up to date at any point of time

    Major Responsibility :

  • Vendor Reconciliations : Trade & Non Trade
  • Make Monthly / Periodic reconciliation of Vendor Accounts against Aptec Distribution accounts, immediately notifying any variances to the vendor and Aptec management for corrective action.

    Supporting Actions :

  • Reconciliation for Trade vendors done on a bi-monthly basis to ensure there is sufficient time to resolve issues if any before the month end and non- trade vendors reconciliation are done every month end.
  • Notifying the vendor and the management of any additional cost involved on shipments, in order to minimize exposure of charges and unforeseen loss to the company.

  • Should manage GL Accounts for monthly closing.
  • Process with payment through Cheque / Cash / bank transfer & enter in to system.
  • Manage collections, frequently coordinating with customer for timely recoveries.
  • Petty cash Handling : Expense voucher preparation, payment with necessary approval & reconciliation with system
  • Vendor Payments to be processed as per each vendors credit terms without incurring any late payment charges and missing out on any vendor rebates
  • End Results :

    To ensure accuracy in the information recorded which would in turn result in accuracy in the financial reports and that proper controls are in place.

    Decision Making Authority Level

    D ecisions free to make :

  • Prioritize payments based on their urgency and criteria with AP Manager approval.
  • Non trade Freight invoice related issues directly sorted out with logistics dept....
  • A decision requires to be discussed with controller ship :

  • Price Differences
  • Final payments to be approved and processed
  • Reconciliation related issues
  • No Proper response / feedback from the vendor.
  • Candidates Profile -Qualifications and Educational Requirement

    Qualification : Bachelor’s degree in Finance, Commerce or related

    Experience : 2-3 Yrs in finance / Accounting role.

    Knowledge : Technical expertise in using MS applications and work experience in submission of Sales Tax Returns and monthly withholding taxes

    Competencies : Should hold strong written and spoken communication skills in English, presentation skills, team player, career oriented, action oriented, multitasking, can handle pressure.

    General & Qualitative

  • The ability to plan your own work, work on your own initiative and meet deadlines
  • Pleasant and Confident telephone skills
  • Teamwork , Reliability and Honesty
  • IM Competencies

  • Results Oriented
  • Change Agent
  • Judgment & decision making
  • Customer Impact top of mind
  • Team Leadership
  • Collaboration and Influence
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