Job ID 62778 Posted 12-May-2022 Service line GWS Segment Role type Full-time Areas of Interest Accounting / Finance, Administrative, Purchasing / Procurement Location(s) Karachi - Sindh - Pakistan Purpose of the Job Provide a comprehensive financial and administrative service. Responsibilities :
Understand, anticipate and deliver customer (internal and external) needs while building effective relationships.
Positively respond to both our internal and external customers through effective communication and personal accessibility
Understand procedures and processes and operate them to the required standard. Examples are :
Ensuring compliance to policies and procedures :
Ensuring that sales invoices are raised in a correct and timely manner. Account and Finance
Ensuring that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margin.
Raising purchase orders in line with company requirements.
Assisting the Lead Facilities Manager in the management of WIP and debt.
Understanding the contract, including scope and terms & conditions.
Ensuring that vendor cycle is efficiently managed including contract negotiations and renewals, resolution of service delivery issues, timely vendor billing, and disbursal of vendor payments
Assisting the Lead Facilities Manager in ensuring compliance with Health & Safety requirements, including H&S reporting (e.
g. Hazard Reporting) and promoting a safe working environment.
Maintaining on site personnel records including training matrixes, holiday and sickness records and timesheets
Assist with monthly Client reporting including regular financial analysis of budget vs. actual
Working with the Lead Facilities Manager to help improve the financial standards of the contract that are measured against monthly key performance indicators
Achieve results within quality and time restraints.
Perform with an understanding of business requirements and changes, and ensuring continuous improvement.
Actively participate in a diverse and effective team spirit, ensuring all team members are kept informed of performance measures and financial analysis.
Convey messages and ideas clearly and openly. Involve people and influence decisions.
Person Specification :
Masters in Supply Chain / Finance / ACCA (Part Qualified).
Good PC based skills, with experience in Word / Excel and Outlook intermediate to advance level, desirable skills in PowerPoint and Access
3 years’ experience in a similar role.
Previous experience of a customer-facing role using operating systems such as Dynamics AX or Concept software.
Some financial / accounting experience would be an advantage.
Must demonstrate a strong sense of customer focus.
Excellent verbal, and good basic standard of written, communication skills.
Self-motivated and systematic.
Results / task orientated, attention to detail and accuracy.
Excellent time management and organizational skills.
Commitment to continuous improvement.
Ability to work as part of a team, as well as independently.
Committed to customer service delivery.
Reliable and committed.
Confidential and discrete approach.
Calm manner, able to work under pressure and with changing demands and priorities.
Be flexible to work outside core office hours from time to time.