Senior Workplace Coordinator - Karachi
EY
Karachi, PK
4d ago

The opportunity

As a Senior Workplace Coordinator, you will be an integral part of the facilities and hospitality services team, and a pivotal force in managing facility, inventory and maintenance related activities.

At the same time, you will work with a team of excellent professionals, from whom you can learn to be a person of higher professionalism.

Your key responsibilities

Assist the Facilities Manager to effectively manage facilities activities on a day-to-day basis, delivering consistent, seamless and efficient services around building maintenance and repairs, office equipment and appliance maintenance and / or replacement and space planning.

Other key responsibilities include :

  • Liaise with building management and external suppliers on alterations, reconfiguration and construction
  • Coordinate work with related parties on furniture and workstation set up, network point installations, vending services, equipment, etc.
  • Assist in managing the administrative activities involving maintenance and repairs of office equipment and appliances and desk moves within the office
  • Maintain and update inventory records of office equipment, appliances, furniture, stationery, etc.
  • Monitor order processes and patterns, identifying issues and concerns supporting cost efficiencies
  • Ain preparing purchase orders and maintain purchasing records and pricing information Oversee resource deployment as necessary and based on workload requirements
  • Keep the office seating plans and utilization reports updated
  • Skills and attributes for success

  • Proactively seek ways of improving the office environment, recycling & other environmentally friendly processes
  • Negotiate and recommend execution of contracts for purchase of supplies, provisions, services and equipment
  • Demonstrate a good understanding and knowledge in the field of purchasing
  • Ensure consistent quality of output / services is provided and requests are processed promptly
  • Contribute to the initiatives of strengthening and streamlining the facilities management
  • To qualify for the role you must have

  • 4 + years’ experience working in a fast paced environment in facility management or procurement
  • In depth knowledge of systems, tools and procedures for office maintenance, office & facility management
  • Verbal and written communication skills
  • The ability to manage a diverse workload
  • Ideally, you’ll also have

  • A bachelor’s degree in a related field
  • What we look for

    We are most interested in people with confidence and strong experience in multitasking. You will need a proactive approach to work and the curiosity to seek out new challenges without being pushed.

    If you are ready to make a real contribution to our goal of building a better working world, this role is for you.

    What we offer

    We offer a competitive compensation package where you’ll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer :

  • Continuous learning : You’ll develop the mindset and skills to navigate whatever comes next.
  • Success as defined by you : We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
  • Transformative leadership : We’ll give you the insights, coaching and confidence to be the leader the world needs.
  • Diverse and inclusive culture : You’ll be embraced for who you are and empowered to use your voice to help others find theirs.
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