Terms of Reference For Development and Implementation of Inclusive Stakeholder Engagement Plan for KP Commission on Status of Women (KPCSW)
SUMMARY OF THE PROJECT
Founded in 1985, Cowater International Inc. has built a global reputation for excellence in the world of management consulting in international development.
Headquartered in Ottawa, Canada and with experience in more than 65 countries, Cowater has established itself as Canada’s leading management consulting firm in international development.
Cowater International Inc. is implementing an upcoming project Women Empowerment and Political Participation in Khyber Pakhtunkhwa (WEPP-KP) which aims to increase the political participation and enjoyment of rights by women, particularly young and marginalised women and those at-risk.
Under the WEPP-KP Project, Cowater will provide Technical Assistance to KPCSW to develop a comprehensive, inclusive Stakeholder Engagement Plan, commencing with a stakeholder mapping exercise and including communication techniques / tools, objectives, and targets with timelines.
In addition, the project will provide orientation to members of KPCSW on the plan and organize follow up meetings to support the implementation of the plan and review progress.
SUMMARY OF THE POSITION
The purpose of this consultancy is :
To develop a comprehensive Stakeholder’s Engagement and Management Plan for KPCSW, including strategies for engaging different types of stakeholders and generating support at the provincial and local levels.
The plan will devise a strategy and action plan required to promote the productive engagement of KPCSW’s stakeholders in examining pro-women policies, programs and projects, and make suitable recommendations to the concerned authorities.
OBJECTIVES AND KEY RESPONSABILITIES
The consultant / firm (national) will achieve the following objectives :
A stakeholder engagement expert / firm will be hired for the development of Stakeholder’s Engagement Plan (SEP). The consultant / firm should review any existing strategies and plans at KPCSW for engaging and managing stakeholders using a process of consultation and feedback with the KPCSW.
The consultant / firm will design the SEP in close collaboration with WEPP project team and KPCSW.
The consultant / firm will provide a conceptual understanding of stakeholders’ engagement, the potential impact of engagement on KPCSW’s mandate & work, and stakeholder mapping including a list of stakeholders, who will be the target audiences for KPCSW’s SEP.
The SEP will need to ensure that all stakeholders are identified, mapped, and illustrate the potential for positive or negative impacts resulting from their engagement (Conflict-Sensitive, Do No Harm Approach).
The identification of concerned stakeholders will allow KPCSW to tailor its SEP to a given stakeholder’s needs and capacities and its potential role in women’s empowerment.
Robust stakeholder engagement will lead to enhanced policy and program development and monitoring and advocacy for women’s empowerment in the province.
The consultant will focus on a phased approach to engage various stakeholders including consultation, assessment, and recommendation, as stakeholder engagement is an on-going process for KPCSW.
The SEP will describe the ongoing stakeholder’s support for the KPCSW and how to expand the engagement of various stakeholders.
The characteristics and the role that stakeholders may provide will also be detailed. The stakeholder mapping exercise will be part of the proposed SEP that will identify potential support for women’s empowerment and political participation in Khyber Pakhtunkhwa.
The SEP will introduce various stakeholder engagement tools and materials that will engage and manage stakeholders in the various initiatives of the KPCSW for women empowerment.
Following the development of the SEP, KPCSW will be able to adopt technology and culturally appropriate approaches to engage and manage key stakeholders promptly.
All work undertaken through this assignment will be conducted collaboratively and openly, working with the KPCSW to ensure ownership and empowerment through the process.
2. Work plan
Total inputs : 40 working days : Start date : .
Preparation and submission of inception report, including Stakeholders Engagement Plan (SEP) document outlines : 4 days
Review existing stakeholders’ details and resources (interviews and consultation with KPCSW) : 6 days
Consultation sessions with KPCSW on stakeholder’s support and engagements needs and priorities : 2 days
Draft Stakeholders Engagement Plan, including Stakeholders mapping plan : 10 days
Validation workshop on Stakeholders Engagement Plan with KPCSW and WEPP teams : 2 days
Finalize Stakeholders Engagement Plan (SEP) : 3 days
Reporting, and final submission : 3 days
4. Qualifications & Experience
Qualification for this assignment will be based on the following criteria :
Qualification Criteria and minimum Acceptable Criteria
Consultant / firm should demonstrate :
No firm or individual who is currently blacklisted by the Government of Pakistan and / or debarred by any donor agency or multi-lateral organisation will be considered.
Blacklisting or debarment will result in automatic disqualification from the procurement process.
The consultant or firm will report to the Team Leader of the WEPP project in electronic version by using conventional formats (e.
g. word, pdf, jpg, etc.). The final versions of all documents should be submitted in electronic form, in both word and pdf formats to allow for ease of printing.
6. Place of Assignment
Place of assignment will be Peshawar, Khyber Pakhtunkhwa.
The applicant requires the explicit approval of Cowater International to share to a third party any information or data as well as material or result, which came into the knowledge of the applicant related to this contract.
This agreement is applied after it exceeds the duration of this contract.
8. Selection Criteria :
The proposals will be evaluated through a competitive selection process. Following criteria will be followed.
9. Schedule of payment
Taxes will be applied according to Government of Pakistan rules.