Freight Billing Officer
Puma Office
7m ago

Job Description : Key Responsibilities :

Key Responsibilities :

Each shipping activity documentation requirement to be clarified on case to case basis and to work with operation to fulfill their part of the required document before taking over by Logistics.

Documentation may change based on the complication of activities and if other terminals are involved.

In case of other terminal involvement in operation, liaise with their operation and surveyors to satisfy the documentation requirement.

In case of complicated loading procedure, Blend On Board, logistics to monitor the proper implementation of the activity and calculation in coordination with the surveyor and Ship representatives and Operation Department.

Logistics to re-confirm the loaded / discharged figures and to prepare the Loading Documents (B / L, Manifest, Origin ..

  • etc.). Logistics is to coordinate with surveyor regarding the Quality Certificate.
  • Logistics must work with clients, agents, and ship representative to obtain the CARGO discharged documents for calculation and customs purposes.

    For closing shipping activity, re-check the figures, explain losses and gains, find out the reasons for delays, LOP’s to be counterchecked.

    Any Figures discrepancies or abnormal shipping delays or ship unusual activities to be verified and communicated to clients.

    OUTTURNS, Discharge Certificates, and Customs Discharge Certificates must be prepared and counter signed by relevant parties.

    Delivery Orders to be requested and obtained from Agents. All customs required documents to be archived and forwarded to Accounts Department for Customs declaration.

    Ships time sheets to be tabulated in order to derive to jetty statistical data.

    Re-confirm the Chemical (Ex. MMT) injection instructions against the chemical inventory. Keep the necessary documents to justify the chemicals exported quantities.

    Update the client of the chemical Inventory on weekly basis and whenever he requests.

    Terminal movement tracking report to be prepared on daily basis and studied for abnormalities.

    Reports of Monthly STOCK Movements to be generated in different forms for company KPI evaluation, for client purposes, and for customs and port.

    Ensure adequate visibility of tracking of all logistic communications and activities through log entries.

    Adhere to company health, safety and environmental policies and procedures.

    Maintain filing room for ship operations and generate soft copies for important documents for easy retrieval. Cope up with the filing system for easy access and time saving.

    Create DATA Banks for ships in order to retrieve it for future planning.

    Key Responsibilities :

    Receive orders from cargo to enter and monitor cargo tanks. Drain tanks and filters. Fill fuel into tankers arriving at the Terminal, in a fast and safe manner, by means of the loading equipment.

    Seal the upper inlets of the tank and the discharge valves of the same, in order to secure the load to the customer. Comply with all safety measures of the Terminal at all times.

    Revise and fill in all documentation required for filling trucks, verifying with the driver the product (s) to be loaded as well as the volume(s) of the same.

    Fill cards loaded with API, temperature and time of loading. Revise tankers before filling and report any pertinent situations.

    Maintain a clean work area at all times. Provide maintenance services to the loading equipment and execution of the preventive maintenance program of the Terminal, without interfering with the daily filling of trucks (valves and pipes).

    Calibration of flow meters. Hydrostatic testing of piping. Enable and disable the electric motors for pumps, tanks, filling rack

    Participate in all training courses scheduled by the Superintendence of the Terminal, as well as in all contingency drills.

    Give logistical support in Terminal. Comply with any other task entrusted by the Superintendent within the operations of the Terminal.

    Requirements : Work Experience :

    Work Experience : Operations Management

    Education : Bachelor (Required)

    Skills :

    Ability to operate effectively as a team member., Ability to perform successfully under pressure, Ability to perform under stress and minimal supervision

    Languages : English


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