Facilities Coordinator (Islamabad Based)
CBRE
Islamabad, Islamabad
2d ago

JOB SUMMARY

The main responsibility of the Facilities Coordinator will be to manage the over all Hard and Soft

Services within the client premises that include the external vendor management, internal team

management, H&S Management, Financial management and most importantly the client

stakeholders management as per the CBRE Standard Operating Procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

  • FC to make sure the building hard services are managed as per the CBRE and industry standards , MEP, HVAC, Fire System, Elevators and Escalators, Genset, UPS System and building Fabric etc.
  • FC to make sure the building soft services are managed as per the CBRE standards.
  • FC to make sure all the Preventive and Corrective Maintenance are successfully executed as per the schedule and on need basis with no failure.
  • FC will make sure all internal and external client key people are fully in loop for any maintenance activity and will make sure there is no surprises to the business.
  • One of the key responsibility of the FC is to manage external vendors , vendor visits for all PPM and reactive maintenance, vendor QHSE Management, vendor payments in coordination with the Finance team and other stakeholder in the business
  • FC has to lead the CBRE technical team for yearly objectives and make sure his team are achieving the over KPI / SLA as per the agreement with the client
  • JH will have to train and guide vendors on CBRE PO creation tools etc.
  • Working knowledge of Health and Safety procedures and can implement these on site.
  • Establish and maintain a good working relationship with all CBRE Managed Services employees and clients representatives.
  • Maintain the professional image of CBRE Managed Services always and promote CBRE services.
  • Ensure that all CBRE subcontractors are appropriately supervised, and comply with contractual commitments, and site operating processes.
  • Promote and maintain the core Values of CBRE & the client.
  • Work on own and as part of a team
  • Improve site compliance and manage the site logbook system
  • Receiving client issues and resolving these issues effectively without disruption to business or compromising client relationships.
  • JC as per the client business requirement can work in any shift as its 24 / 7 operations
  • Be prepared for inclusion on a call out rota for out of hour's emergency response.
  • SUPERVISORY RESPONSIBILITIES

    Team Management

    The FC role primary job is to lead / supervise vendors and technical CBRE team to achieve the objectives as per theSLA / KPI agreement with the client with no exception.

    QUALIFICATIONS

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Therequirements listed below are representative of the knowledge, skill, and / or ability required.

    Reasonable accommodations may be made to enable individuals with disabilities to performthe essential functions.

    EDUCATION AND EXPERIENCE

    Must be University educated with at least Bachelor of Engineering degree (B.E) in either Mechanical or ElectricalEngineering or any other relevant qualification.

    Facilities Management related qualification and experience will bea big plus.

    A minimum of 5 years of experience is required in a similar role and ideally in Facilities Management

    CERTIFICATES AND / OR LICENSES

    Degree Educated / Facilities Management courses or certification will be ideal for the role.

    COMMUNICATION SKILLS

    Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questionsto ensure understanding.

    Ability to write routine reports and correspondence. Ability to respondto common inquiries or complaints from clients, co-workers, and / or supervisor.

    Ability to effectivelypresent information to an internal department and / or large groups of employees.

    FINANCIAL KNOWLEDGE

    Any experience or knowledge in Finance is a must for this role.

    REASONING ABILITY

    Ability to understand and carry out general instructions in standard situations. Ability to solve problems instandard situations.

    Requires basic analytical skills.

    OTHER SKILLS AND / OR ABILITIES

    Microsoft Office Suite having very good hands-on experience on MS Excel, PPT and windows.

    Must be able to work on CAD specially for MEP & Architecture drawings

    Facilities Management CAFM experience is a mustSCOPE OF RESPONSIBILITY

    Decisions made with general understanding of procedures and company policies to achieve set results anddeadlines. Errors in judgment may cause short-term impact to co-workers and supervisor

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