Procurement Officer

British Council

Lahore, South Asia, PK

1d ago

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language.

We work in two ways directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world.

We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities.

We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications.

Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK.

These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained.

We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.

Pay band : 4

Location : Karachi, Lahore and Islamabad (Karachi will be preferred)

Department : Procurement

Contract type : 1 Year Fixed Term Contract

Closing date : 22 May 2022, Sunday at 23 : 59 PST

Role Purpose :

Provide procurement and logistics services, including but not limited to, procuring goods and services in accordance with global British Council procurement policy and standards.

Main Accountabilites :

Strategy & planning

Coordinate and facilitate the approved acquisition of goods and services, raising Purchase Orders, goods and invoice receipting, and assisting procurement manager in the preparation of bid invitations.

Facilitate selection of appropriate vendors and procurement methods based on procurement requirements.

Monitor and review progress of contractual agreements, review invoices for payment.

Create and maintain procurement records, including electronic records in the Enterprise Resource Planning (ERP) system, SAP, and other systems whilst ensuring accuracy and integrity of data.

Resolve problems or disputes as required under the guidance of the Manager Purchase.

Contact vendors or agency representatives to inquire about existing and new product information, solicit bids, develop requests for quotations;

and confer with vendors regarding damaged goods, delayed payments or related information.

Responsible to work and manage Procurement KPIs in order to keep compliant.

Follow up with SBUs on open Pos, pending GRs and invoices.

Need to guide SBUs on day to day basis if they need guidance pertaining to system and processes.

Child Protection

Ensure that child protection implementation standards are followed in procurement of goods and services and escalate child protection concerns to the Head of Child Protection Pakistan.

Due diligence for child protection are conducted for third parties.

Random visit to partner / vendor premises or monitor to assess CP status and develop the vendors with improved CP conditions

Key Relationships

The post holder will need to develop successful relationships with :

Purchase requisitioner’s for all SBUs

Local and SSC Finance team

Shared Services Centre - SAP Team

Relevant Global Service Desk contacts

Role Requirements :

Must have the right to work in Pakistan

1-2 Years' experience and solid track record in procurement function

SAP or equivalent ERP

Spend Analytics Tool

Contracts Management Tool

Essential Core Skills for the Role :

Communication and Influencing (Level 1) Communicates clearly & effectively

Managing Accounts and Partnership (level 2) Works with stakeholders and partners

Managing Finance and Resources (Level 2) Uses financial systems and processes

Analysing data and problems (level 2). Uses Data

Our Values and Behaviours

British council values and behaviours are applicable across our organisation, in all roles and at all levels. They are important because they say what we stand for at the British Council and help us to deliver our strategy.

We use them to guide our decision making, as well as guiding how we treat one another and the people we work with. These will be assessed in the selection process.

Our values are :

Open and Committed; Expert and Inclusive; Optimistic and Bold.

The behaviours for each values pair can be found on our Intranet SharePoint site for internal staff and at our Careers portal for external applicants.

A connected and trusted UK in a more connected and trusted world.

Equality , Diversity, and Inclusion (EDI) Statement

The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do.

We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability.

All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status.

We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.

The British Council is committed to safeguarding children, young people and adults who we work with.

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed;

these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.

If you have any problems with your application please email

Please note : Applications to this role can only be considered when made through the Apply section of our careers website.

Our ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website.

Emails with supporting statements and CV / Resumes sent to this email address will not be reviewed and will be deleted.

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