International Consultant: Port Operations Officer - Karachi, Pakistan
World Food Programme
Karachi, Pakistan
3d ago

JOB PURPOSE

To contribute to daily planning and coordination of WFP logistics operations including monitoring of services provided by contracted external organizations to ensure cost-effective operations and that set objectives are achieved in full.

KEY ACCOUNTABILITIES

1. Coordinate with Port entities, freight forwarders and superintendents appointed by WFP as to secure up-lift capacity and timely dispatch of cargo to destination

2. Conduct ports, markets and transport capacity analysis periodically and come up with recommendations on optimization option on port / corridor utilization for transiting cargo.

3. Closely coordinate with receiving countries to ensure information’s are shared in relation to cargo arrival, prioritization, stocks and daily uplift.

4. Collect and share information on potential transport delays / port congestion to ensure WFP interests are fully covered and share this information with the necessary concerned offices and HQ units.

5. Monitor the performance of WFP appointed contractors and report on their performances

6. Monitor loading / unloading operations and a correct stowage of the cargo on trucks and storage in the warehouses, regular visits to Port and warehouses.

7. Report and document loss and damages and intervene in cases of damaged cargo. In collaboration with SCOR, arrange for adequate inspections, sampling, testing.

8. Pro-active prevent of commodity losses during WFP chartered vessel discharges operations including the implementation of mitigation measures, necessary interventions during cases of cargo damage, and timely reporting of any incidents, commodity losses / damages to all relevant parties and the arrangements for adequate inspections, sampling, testing to support the final settlement of disputed cargoes

  • 9. Act as Shipping liaison and first point of contact between field operations and the shipping team in Rome on all technical and operational matters related to the Afghanistan response;
  • 10. Assist the Logistics team developing sufficient surge capacity to handle the expected increase in containerized volumes through Port Qasim and Karachi;
  • OTHER SPECIFIC JOB REQUIREMENTS

  • 11. Oversee effective functioning of all port and transit activities through Port Qasim, Karachi and any new / other sea / overland corridors yet to be established in support of Afghanistan;
  • 12. Assist the CO determining adequate port / corridor staffing structure and levels and provide guidance, develop training and capacity building for any knowledge gaps perceived;
  • 13. Determine most cost-effective and preferred contracting modalities for different commodity groups, bagged, palletized, food, NFI etc (FCL / FCL with devanning and t / shipment in port, TBL options, on-carriage containerized through WFP arrangement etc);
  • 14. Establish effective planning, communication and documentation protocols including SOPs between WFP Logs teams in Afghanistan and Pakistan;
  • 15. If required, assist HQ shipping in reinstating bulk handling discharge contract in Port Qasim / Karachi

    16. Coordinate with all internal and external stakeholders, and ensure the timely and cost-effective movement of WFP chartered / liner vessels & cargoes through the ports .

    17. Effective coordinate with WFP’s vessel agents, port & local authorities representatives, WFP's superintendent and WFP’s logistics service providers, to ensure no delays in cargo clearance and WFP vessel’s discharge / dispatch arrangements and operations .

  • 18. Supervise WFP chartered vessel discharge operations and assurance that all necessary corrective actions are taken to achieve the most cost-efficient and timely operations, as well as the avoidance or minimization of demurrage charges, detention fees and any other additional costs that WFP may incur;
  • 19. Ensure that all required documentation, such as Statement of Facts, Notice of Readiness, and Letter of Protest etc. are submitted / accepted correctly as per the Charter Party , and taking necessary mitigation measure to protect WFP’s interests .

    20. In coordination with the supply chain team, to ensure that all necessary contracts are in place to handle WFP charter / liner vessels cargo , and for any other logistics services required, including stevedoring, customs clearance, transportation, warehousing etc.

    4Ps CORE ORGANISATIONAL CAPABILITIES

    Purpose

  • Understand and communicate the Strategic Objectives : Understands WFP’s Strategic Objectives and the link to own work objectives.
  • Be a force for positive change : Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal / external changes (such as evolving needs of beneficiaries, new requirements of partners).
  • Make the mission inspiring to our team : Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
  • Make our mission visible in everyday actions : Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
  • People

  • Look for ways to strengthen people's skills : Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
  • Create an inclusive culture : Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
  • Be a coach & provide constructive feedback : Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
  • Create an I will / We will spirit : Participates in accomplishing team activities and goals in the face of challenging circumstances.
  • Performance

  • Encourage innovation & creative solutions : Shows willingness to explore and experiment with new ideas and approaches in own work.
  • Focus on getting results : Consistently delivers results within individual scope of work on time, on budget and without errors.
  • Make commitments and make good on commitments : Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
  • Be Decisive : Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
  • Partnership

  • Connect and share across WFP units : Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
  • Build strong external partnerships : Demonstrates ability to understand and appropriately respond to and / or escalate needs of external partners.
  • Be politically agile & adaptable : Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
  • Be clear about the value WFP brings to partnerships : Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
  • FUNCTIONAL CAPABILITIES

    Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Analyses context of country challenges in order to lead the design and management of supply chain network, to proactively mitigate and / or address dynamic supply chain challenges, to ensure operational optimization.

    Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.

    Information Management & Reporting Ability to proactively identify gaps in information and findings, analyse and evaluate information, develop statistics, and translate into information management products to facilitate decision making and demonstrate performance.

    Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.

    Warehouse and Inventory Management Plans, coordinates and manages service providers and warehouse operations to promote safe, efficient, and sustainable operating procedures in the face of changing climates and conditions within region of expertise.

    Technical Assistance and Coordination Actively establishes and maintains networks, leads coordination and the provision of technical assistance, while demonstrating the ability to represent WFP to a broad spectrum of key stakeholders (e.

    g. providing services, and working with NDMOs / NDMAs).

    STANDARD MINIMUM QUALIFICATIONS

    Education : University degree or completion of Superior Maritime Institution, preferably in transport economics, with relevant logistic qualifications or extensive logistics experience in port and shipping operations.

    Language : Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language : Arabic, Chinese, French, Russian, Spanish, and / or WFP’s working language, Portuguese.

    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

    At least 3 years of postgraduate professional experience in Port and International Shipping Operations.

    WFP previous working experience and procedures knowledge are welcome.

  • Familiarity with international commodity trade practices;
  • Ability to plan and organise the work and to meet strict deadlines;
  • In-depth knowledge in port operations and technology, cargo and shipping documentation, C / P interpretation and shipping business;
  • Knowledge of computer software such as MS Office (i.e. Word, Excel and PowerPoint) and e-mail communications.

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