To contribute to daily planning and coordination of WFP logistics operations including monitoring of services provided by contracted external organizations to ensure cost-effective operations and that set objectives are achieved in full.
1. Coordinate with Port entities, freight forwarders and superintendents appointed by WFP as to secure up-lift capacity and timely dispatch of cargo to destination
2. Conduct ports, markets and transport capacity analysis periodically and come up with recommendations on optimization option on port / corridor utilization for transiting cargo.
3. Closely coordinate with receiving countries to ensure information’s are shared in relation to cargo arrival, prioritization, stocks and daily uplift.
4. Collect and share information on potential transport delays / port congestion to ensure WFP interests are fully covered and share this information with the necessary concerned offices and HQ units.
5. Monitor the performance of WFP appointed contractors and report on their performances
6. Monitor loading / unloading operations and a correct stowage of the cargo on trucks and storage in the warehouses, regular visits to Port and warehouses.
7. Report and document loss and damages and intervene in cases of damaged cargo. In collaboration with SCOR, arrange for adequate inspections, sampling, testing.
8. Pro-active prevent of commodity losses during WFP chartered vessel discharges operations including the implementation of mitigation measures, necessary interventions during cases of cargo damage, and timely reporting of any incidents, commodity losses / damages to all relevant parties and the arrangements for adequate inspections, sampling, testing to support the final settlement of disputed cargoes
OTHER SPECIFIC JOB REQUIREMENTS
15. If required, assist HQ shipping in reinstating bulk handling discharge contract in Port Qasim / Karachi
16. Coordinate with all internal and external stakeholders, and ensure the timely and cost-effective movement of WFP chartered / liner vessels & cargoes through the ports .
17. Effective coordinate with WFP’s vessel agents, port & local authorities representatives, WFP's superintendent and WFP’s logistics service providers, to ensure no delays in cargo clearance and WFP vessel’s discharge / dispatch arrangements and operations .
19. Ensure that all required documentation, such as Statement of Facts, Notice of Readiness, and Letter of Protest etc. are submitted / accepted correctly as per the Charter Party , and taking necessary mitigation measure to protect WFP’s interests .
20. In coordination with the supply chain team, to ensure that all necessary contracts are in place to handle WFP charter / liner vessels cargo , and for any other logistics services required, including stevedoring, customs clearance, transportation, warehousing etc.
4Ps CORE ORGANISATIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Analyses context of country challenges in order to lead the design and management of supply chain network, to proactively mitigate and / or address dynamic supply chain challenges, to ensure operational optimization.
Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.
Information Management & Reporting Ability to proactively identify gaps in information and findings, analyse and evaluate information, develop statistics, and translate into information management products to facilitate decision making and demonstrate performance.
Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
Warehouse and Inventory Management Plans, coordinates and manages service providers and warehouse operations to promote safe, efficient, and sustainable operating procedures in the face of changing climates and conditions within region of expertise.
Technical Assistance and Coordination Actively establishes and maintains networks, leads coordination and the provision of technical assistance, while demonstrating the ability to represent WFP to a broad spectrum of key stakeholders (e.
g. providing services, and working with NDMOs / NDMAs).
STANDARD MINIMUM QUALIFICATIONS
Education : University degree or completion of Superior Maritime Institution, preferably in transport economics, with relevant logistic qualifications or extensive logistics experience in port and shipping operations.
Language : Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language : Arabic, Chinese, French, Russian, Spanish, and / or WFP’s working language, Portuguese.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
At least 3 years of postgraduate professional experience in Port and International Shipping Operations.
WFP previous working experience and procedures knowledge are welcome.
Knowledge of computer software such as MS Office (i.e. Word, Excel and PowerPoint) and e-mail communications.