HR Operations Associate - Sundar Plant
Lahore, Pakistan
4d ago

Job Description

The purpose of the role is to :

Activate and execute all Pakistan’s BU Back Office and Local business service delivery agenda for Employee Services, TA, TM, TR, Learning, Facilities, and Temp.

Labor services in Sundar Plant.

  • Ensure a consistent service delivery of HR Ops back office and Local business services to all concerned parties
  • Work along with local HR and COEs in supporting the employee life-cycle in his / her designated activities in addition to ensuring adherence to the company's policies and procedures, labor law and position management principles
  • Maintaining proper workflows & SLAs with other HR work streams to ensure a smooth delivery
  • Support HR Audit / Visits
  • Ensure compliance to GCS
  • Execute the activities in the following verticals in their designated areas including :
  • Employee Services

  • Centralized E-filing Administration and updating Personal file documents from locations
  • Onboard the new hires on various HR systems (L01 - L05)
  • Oversee Employee exit management (checklist and survey) and completion of clearance process.
  • Generate resignation letters on employee request
  • Oversee monthly Probation Management process survey administration and letter generation
  • Administer HR letters (ad hoc requests for visa / allowances etc.)
  • Talent Acquisition

  • Organize and conduct Recruitment Drives for Levels A,B and C
  • Coordinate Preboarding & Onboarding support for locations (including offer letter creation and extension, Pre employment forms, joining medical check, background verification (criminal, degree and ID card verification) etc.)
  • Support TA administration activities hiring process at site
  • Total Reward

  • Provide Payroll related inputs (T&A, Overtime and AWOL, HR related one time payments, etc.)
  • Support in Benefits and Loans enrollment as requested
  • Support in Benefits Tier 1 Query handling
  • Support in Renewal and Termination of Third Party contracts for contingent labour workforce
  • Support in calculation of Third Party Incentive and Allowances
  • Ensure timely Third Party Payroll processing by closely working with Third Party Vendors and the PepsiCo Finance Team
  • Support in employee salary disbursement (pay slips etc.)
  • OD and TM Support

  • Support PMP on ground activation for all phases (objective setting, mid year and year end) covering all frontline employees
  • Support on Core People Process roll out. This includes but is not limited to on ground Survey administration via roadshows for frontline employees for Org Health and MPW
  • Provide Learning logistics support (venue organization, coordination with vendors / trainers, invoicing, learning attendance and feedback administration)
  • Organise and administer CoC training for frontline employees, new hires and third party employees
  • Provide logistics support for HR Events (Rewards and Recognition, Function Annual events, HR Townhalls). Support creation of event content such as communications, presentations, invites etc.
  • Time Capture

  • System administrator for Time & Attendance system
  • Ensure monthly upload of Shift rosters
  • Send approval reports to Managers for attendance / leaves / AWOL / Overtime
  • Send monthly payroll input for time and attendance and overtime
  • Send attendance rosters to vendors after every shift for calculation of vendor payments
  • Validate vendor invoices and share with HR Manager
  • Receive invoice, PO, PR and GR details share with AP team in HO for processing
  • HR Ops and Service delivery

  • Work as an integral part in the BU HR Ops team projects deliverables
  • Act as a focal point for the accounts HR operations deliverables
  • Manage all the requested reporting repository for the accounts deliverables
  • Identify opportunities for process enhancement and digitization
  • Accountable for handling all accounts queries through the agreed SLAs and identified channels
  • Qualifications / Requirements

  • Min 3 years of general professional experience in HR preferable in HR ops
  • Good customer interface and focusing on employee experience excellence
  • Time management ability to focus and get things done and know what is business critical; able to deal with conflicting priorities and ambiguity
  • Technical / Functional Skills & Knowledge of HR Tools and Interfaces
  • Proficient in Microsoft Office
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