Position could be located in Karachi / Hyderabad
Ipas works globally so that women and girls have improved sexual and reproductive health and rights through enhanced access to and use of safe abortion and contraceptive care.
We believe in a world where every woman and girl has the right and ability to determine her own sexuality and reproductive health.
The Divisional Project Advisor works closely with the Provincial lead and NPM to implement Ipas's program in Pakistan. The position liaises with headquarters and country program staff, subcontractors, and consultants in support of timely and high-quality work for programs under implementation.
The role adds value by developing and implementing efficient administrative tools and processes, ensuring adherence to Ipas and donor protocols, and supporting the planning and management of program funds at divisional / district level.
Additionally, the right candidate must be able to collaborate with a diverse set of stakeholders including Department of Health, PWD, CIP / FP2030, IRMNCH&N and other partners as well as effectively coordinate proposal and report development and select activities / scopes of work.
This position will be based in the divisional headquarter of the Ipas program focus provinces of Pakistan.
Works closely with the Provincial lead, Policy, Health Systems, Community Engagement and Research & Evaluation unit leads and all supporting units to ensure program activities are timely and effectively planned, coordinated with district stakeholders and executed and reported in respective districts / divisions
Works with the CO unit leads and team for meeting the Ipas minimum standards in all program activities and results
Ensure managing and achieving program deliverables- KPIs related to the assigned division / s
Conduct regular field visits to intervention facilities and community and track and monitor results of the activities carried out under Ipas workplan and share progress and learnings in team meetings
Ensure program operations and implementation, site selection, upgradation, selection and training of providers, follow up support, M&E and data collection, community engagement / interventions, research and evaluation and reports are executed per Ipas peogram needs, standards and timeline
Develops and shares reports per program policy meeting the assigned deadlines
Share any challenges in team at provincial and country level and develop and implement solutions in the respective division / s
Liaise with district and provincial counterparts in public sector and others for activity coordination and participation
Manage calendars, agendas, logistics, and recordkeeping requirements for the DST
Coordinate budget and financial planning process for the DST; monitor actuals and forecasts against budget and produce explanations of variance for DST funds
Draft payment requests and ensure timely payment to vendors; review invoices for accuracy and work with management to obtain necessary approvals
Author program and project summary sheets with key funding, contractual, and technical information
Draft and edit content for subcontracts, proposals, presentations, and reports related to DST programming
Coordinate and contribute to quarterly, bi-annual, and annual donor report processes
Perform discrete tasks on projects and / or proposal development efforts under the guidance and / or supervision of the Program Manager and unit lead at the country office
Support agenda development and coordination of logistics for meetings and workshops
Ensure that directory of activities and progress is timely and regularly updated on log register
Perform any additional tasks assigned by the supervisor / CD
A master's degree in a relevant social science preferable MPH / MBA, with 3-5 years of related professional and field experience.
Demonstrated project management skills preferably experience of project management at division and district level
Demonstrated experience of working with Health and or Population Welfare Departments, Sindh including RMNCH / LHWs Program Sindh.
Past working experience with INGO / NGO and government sector (at least 3-5 years)
1-2 years of supervision experience of project staff
Proven excellent oral and written communication skills.
Proven excellent organizational skills and attention to detail.
Strong computer application / Microsoft Office skills, especially Excel
Ability to work in a fast-paced environment and meet deadlines under pressure.
Experience of working in reproductive health sector.
Ability to travel up to 50%
Project management and implementation experience will be an added advantage in terms of field management, field staff training, coordination and liaison with stakeholders and public and private sector management
Project management skills with prior district base experience and rural area Experience of managing projects at Divisional / Provincial level will be an advantage
Good knowledge of women's sexual and reproductive health and rights.Obgyn and FP related experience is preferable
Self-starter with the ability to work both independently and as a collaborative team player, strong interpersonal skills, and a problem-solving attitude
Commitment to Diversity
Ipas is an equal opportunity employer. We do not discriminate on the basis of race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, genetic information, marital status, or any other factor that the law protects from employment discrimination.
Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity.
We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, caste, ethnicity, regional identity, tribal identity, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy.
Ipas acknowledges that these personal characteristics may differ in different contexts.