Company Background :
Terra Nova Solutions ( TNS ) is a dynamic and growing professional services company based in West Africa.
We support our clients’ success by providing trusted, timely and flexible finance, administration, and advisory services tailored to their unique needs and operating environment.
We also leverage deep networks in West Africa to connect our clients with a constellation of trusted local service providers to further empower their businesses.
The opportunity :
TNS is seeking an experienced executive assistant to support several busy senior executives within TNS’ parent organization.
As a gatekeeper and the key source of administrative support for the executive team, being highly organized, proactive, and comfortable working independently is critical to success in the role.
Core roles :
Acting as the primary point of contact and gatekeeper for members of the executive team.
Managing calendars, meetings, and associated scheduling of the executive team.
Managing, reviewing, and drafting e-mails and written correspondence.
Booking, managing, and circulating travel arrangements and detailed travel itineraries.
Preparing board, shareholder, and committee meeting minutes.
Planning, organizing, and managing events.
Producing, editing, proofreading, and formatting reports and presentations.
Maintenance of financial accounts and banking / transaction records, including review, posting and reconciliation. Loading account / banking transactions in online banking system.
Assisting with bank reconciliations.
Basic qualifications :
Undergraduate degree or college diploma.
Prior work experience as an executive assistant or other relevant administrative support experience.
Ability to organize a daily workload and balance competing priorities.
Knowledge of fundamental bookkeeping and accounting concepts and procedures.
Comfortable familiarity with the Microsoft 365 suite.
Exceptional interpersonal and communications skills with a demonstrated ability to be effective in client service and professional settings.
Fluency in written and spoken English. Superb attention to detail and diligence.
Ability to meet deadlines in a fast-paced, quickly changing environment.
Microsoft Applications Telophone Operations Adminstration Knowledge