Admin Specialist
6d ago

About the Job :

As an Office Manager you will be expected to organize and coordinate administration duties and office procedures. Your role will be to create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication and safety.

Responsibilities :

  • Handling employees’ grievances proactively.
  • Oversee day-to-day operations of the administrative department and staff members.
  • Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
  • Working with accounting and management team for processing payroll and other expenses.
  • Planning, scheduling, and promoting official events, meetings, conferences, One on One sessions, orientations and bank account activities
  • Vendor management, Facility maintenance
  • Submitting information for budget preparation; scheduling expenditures and Bookkeeping monitoring costs; analyzing variances.
  • Providing supplies by identifying needs for the respective department and acquiring approval for invoices / purchases.
  • Overall Office Management and any other task assigned by Management.
  • Identify improvement areas internally as well as perform closely with all internal stakeholders to prepare solutions.
  • Identify and implement continuously enhance efficiencies associated with vendor management plus produce fulfilment.
  • Qualifications :

  • In-depth understanding of office management procedures and departmental and legal policies
  • Familiarity with financial and facilities management principles
  • Proficient in MS Office & google sheets
  • An analytical mind with problem-solving skills
  • Excellent organizational and multitasking abilities
  • A team player with can do attitude
  • As an equal opportunity employer, we are committed to diversity in the workforce. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally recognized basis, including, but not limited to;
  • race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status or any other status protected by federal, state or local law.

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