Workplace Specialist
6d ago

About the Job :

We are looking for an experienced Workplace Specialist to supervise daily support operations of our company and plan the most efficient administrative procedures.

You will be a part of a professional team to complete a range of administrative duties in different departments. Duties of the Workplace Specialist include providing support to managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

A great workplace specialist has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Responsibilities :

  • Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
  • Working with accounting and management team for processing payroll and other expenses.
  • Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, bank account activities and other national and international days celebrations.
  • Developing, reviewing, and improving administrative systems, policies, and procedures.
  • Vendor management, Facility maintenance.
  • Managing delegates visits.
  • Handling employees’ grievances proactively.
  • Oversee day-to-day operations of the administrative department and staff members.
  • Responsible for the renovation of Company's buildings.
  • Responsible for monthly / Weekly consumption reporting & analysis for cost optimization.
  • Organizing office work as required by management standards.
  • Preparing required periodic reports and attending management meetings.
  • Managing the vendors and contractors,
  • Overall security management (Handle theft, pilfering, or dispute and reacts to circumstances and incidents that is of security nature or could cause a threat to life or property).
  • Reviewing and updating health and safety policies and ensuring they are observed.
  • Managing the arrival, receiving, accommodation, security and departure of official guest.
  • Responding to customer enquiries and complaints and solution within SLA.
  • Liaison with Govt. and Semi Govt. Organization.
  • Qualifications :

  • Bachelors or Masters (Will be a plus PM, HR, Supply Chain, Health and Safety courses )
  • In-depth understanding of office management procedures and departmental and legal policies
  • Familiarity with financial and facilities management principles
  • Proficient in MS Office & google sheets
  • An analytical mind with problem-solving skills
  • Excellent organizational and multitasking abilities
  • A team player with can do attitude
  • As an equal opportunity employer, we are committed to diversity in the workforce. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally recognized basis, including, but not limited to;
  • race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status or any other status protected by federal, state or local law.

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