Be a part of our facilities management business that oversees work for leading organisations across the public and private sectors around the world.
Our MENA hub started in 1998 and has successfully operated in a wide range of countries, delivering project and programme management, facilities management and cost consultancy services.
Your responsibilities will include :
Producing monthly MIS of all bills received during the month.
Handling analysis of all bills including overtime and fuel sheets before submitting for processing.
Ensuring timely updating financial tracker.
Coordinating with supplier for tax related issues.
Processing utility payment (electricity, telecommunication, water and gas bills).
Processing government payment like shop boards, taxation, genset occupation and trade professional.
Processing accruals booking and reconciliation related to property (admin, workplace, project and security).
Validating client invoices in accordance with client agreed processes and procedures.
Monitoring payment process ensuring daily payment runs are sent on time.
Liaising with Mace group head office finance teams where necessary.
Providing ad hoc reports on an as required basis.
Ensuring at all times that they carry out their work safely and with due regard for others in accordance with HS&E procedures and instructions, contractual, legislative and local requirements.
Reporting immediately any non-conformance, unsafe act or unsafe condition to line management for investigation and corrective action.
Reporting immediately to line management if they sustain an injury or become ill whilst at work, or where they are directly involved in or witness any serious incident, dangerous occurrence or significant environmental pollution incident.
Notifying line management of any identified or suggested opportunity for improvement.
Contributing to continually improving the reporting capability of the systems and avoid manual re-work where ever possible.
Attending regular finance meetings with all team members.
Challenging current practice, looking to improve processes where ever possible, whilst bearing in mind potential impact to any agreed client processes and procedures.
Providing further support as and when required.
Maintaining good working relationships with all clients, suppliers, corporate accounts team and the management team ensuring as a minimum a satisfactorily level of service is always provided.
Your experience, knowledge and skills need to include :
Minimum of 3 years’ experience of working in a finance department.
Knowledge of CODA dream and CIS system.
Excellent data entry skills and attention to detail.
Competency Excel skills V-lookups and Pivots.
Good organisation skills and ability to work under self-direction and prioritise workload.
A team player but also able and happy to work on own initiative.
Ability and willingness to learn new skills, focused and attend relevant training courses as and when required.
Strong interpersonal and communication skills.
A degree qualification in Finance or minimum graduate from reputed university.