Management of the technical stores while maintaining the required inventory of spares & other items (ROL) for process as well as utility equipment.
Must be able to work independently to manage & handle all the day to day activities in the stores.
Responsible for coordinating & ordering technical items, spares and their receiving in stores.
Maintain good housekeeping and product safety in order to ensure compliance against AIBI, IPS, FSSC 22000 and CRP standards.
Laying standards for minimum and maximum stock levels and reordering quantities
Planning the purchase schedule on the basis of consumption trends, stock level in the store, sources of procurement and lead time for getting the spares
Ensuring that all the material is stored in the stores as per the safety precautions necessary to be observed for that particular piece of material.
Comprehensive coverage of all the spare parts
Following up with the vendor for delivery of material
Filing indents and stores copy of the purchase orders
Opening new item codes and feeding all related information and standards on the SAP and related software
Records available in SAP and related software
Ensuring that the receipt and issue of all engineering goods is in compliance with the indents and issue slips respectively
Verifying the purchase order in SAP on receiving the materials, spare parts physically before accepting delivery
Marking incidences of bad quality or shortages on the Goods Receipt Voucher and obtaining signatures of the driver of the supplier’s vehicle
Updating bin cards at the time of both issue and receipt of spares
Making relevant entries in GINs and SAP for receipt and issue of spare parts
Putting the GINs in respective department / user bins for approval from the indenting departments
Verifying the documents accompanying the material Bill of Material, IGP and forwarding documents for Accounts
Obtaining the approval of indenting departments within five days of receiving spares and other parts
Transferring material from receiving area to respective stock positions and entering in bin cards on receiving approval from departments
Feedback from the indenting departments
Updating stock levels in SAP and other related software at the time of both receipt and issue of spare parts
Clearing pending IGPs at month end
Obtaining decisions about their acceptability or rejection
Intimating the vendors in case material is rejected
Clearing pending RGPs at month end
Measures Providing timely, accurate reports for the stock in the stores
Generating monthly reports of Physical Verification
Preparing and submitting the rejection report, Pending IGP and RGP reports
Measures Assisting in the periodic physical inspection and the Annual Audit of the store
Providing stock sheets to the auditors / accounts
Clarifying any discrepancies between the statements and the physical stock
Providing various reports regarding stocks Measures
Replication of best stores practices Replication of visual controls;
Coding of location identification and material codes;
Coding of location / material of quick material retrieval;
Visual controls for reorder levels and high / low value items
Annual Cost saving
Store retrieval time
Feed back from central engineering, other departments and other plants
Devise the process of receipt and issue of material
Planning the engineering stores inventory and management of the stores. Min-Max level of inventories
Compliance To comply with SOPs and Authority Matrix in light with P2P process
I2C Process To maintain the documentation to demonstrate the compliance of above processes
Qualifications / Requirements
Diploma in Engineering / Graduate
Computer knowledge is a must.
Should be well conversant with SAP or stores management softwares.
Must have the knowledge of Technical Stores processes, controls and inventory management topologies.
4-6 years in similar capacity