Front Office Receptionist (Lahore Based)
CBRE Nederland
Lahore, Punjab, Pakistan
18h ago

Scope of service :

  • Manage all incoming and outgoing calls including distribution of all mails on priority.
  • Greet Customers on arrival, receive, inform and guide visitors including the coordination with employees
  • Responsible for maintaining the telephone extensions of employees.
  • Provide assistance with general administrative duties
  • Responsible for the upkeep of the Receptionist Services, including newspapers and subscriptions
  • Be the face of Deutsche Bank
  • Assist Security in ensuring only authorized persons access the facility.
  • Scanning of Documents (if required).
  • Managing all Printing and Stationary Requirements.
  • Deal directly with cleaning Issues relating to the Receptionist Services
  • Notify the Facilities Manager of any maintenance item requiring attention
  • General Administration
  • Ensure the Reception is covered without fail during working hours
  • Ensure calls are dealt with in a welcoming, courteous and professional manner, seeking to anticipate their needs where possible.
  • Be very polite, helpful and cooperative with client staff, visitors and contractors.
  • Assist with admin and FM duties as directed by the Facilities Manager
  • Maintain security and safety standards as required, Assist Security to Issue Visitor and Vendor passes as required ensuring that visitors are recorded in logbook, escorted and contractors do not have access to areas without the appropriate authorization or supervision maintained.
  • Administer the booking system for conference rooms and workrooms.
  • Maintaining the record of all files and documents.
  • Monitor and maintain office supplies inventory.
  • Totally abide by all company policies, and local regulations and laws, wherever applicable
  • Fire and Life Safety (Emergency Evacuation Procedures)
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