Office Administrator
Optimize Engineering Core Pvt Ltd
Karachi, Pakistan
3d ago

OPTIMIZE ENGINEERING CORE (PRIVATE) LIMITED is the first JV with a Chinese manufacturer of Refrigerator parts production base in Pakistan.

Top-Cool Star as home appliances manufacturing Company, joined by two famous companies, Coolstar International Group Co.

Ltd & Hangzhou Tiptop Equipment Technology Co. Ltd, both with a good

reputation in the home appliance area. A platform of One-step all covered full solutions for Home appliance industries to those who had or want to have new home appliance industries all over the world.

Many successful projects all over the world.

Top-Cool, Your trusted Co-operator The group has 12 affiliated companies in 8 countries

The Role

Act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing Security, government matters, office stock, preparing regular reports (e.

g., expenses and office budgets), and organizing company records. Working knowledge of office equipment and office management tools.

Location : Port Qasim Karachi (applicants from surrounding areas will be preferred)

Industry : Engineering

Product : Refrigerator Components & Mechanical Equipments

Responsibilities :

  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes
  • Dealing with government & compliance matters related to Labor i.e SESSI, EOBI
  • Monitor costs and expenses to assist in budget preparation
  • Handling government matters which includes but is not limited to
  • Manage office & Kitchen supplies, staff uniforms, Purchasing & stock
  • Arrange travel and accommodations & Schedule in-house and external events
  • Company transport, Fuel & Vehicle maintenance management
  • Gate Operations & material in & out process management
  • Compliance of exit and entry routine in-line with the company‚Äôs visitors & Employees Policy
  • Floor operations Management including supervising janitors, security Guards & peons
  • Office & kitchen supplies monitoring & issuance as per requisition
  • Maintaining Office environment neat and clean, solving issues related to housekeeping.
  • Maintaining the facility for the employees in respect of Tea / Coffee, Drinking Water, Lunch.
  • Maintain and update company databases
  • Organize a filing system for important and confidential company documents
  • Update office policies as needed
  • Organize and supervise other office activities (recycling, renovations, event planning, etc.)
  • Maintain a company event calendar and make arrangements accordingly
  • Book meeting rooms as required
  • Distribute and store correspondence (e.g., letters, emails, and packages)
  • Prepare regular reports and presentations with statistical data, as assigned
  • Insurance & billing management
  • Oversee facilities services, maintenance activities and tradespersons (e.g. electricians)
  • Pant staff grievance & conflict handling to maintain discipline. Keep abreast with all organizational changes and business developments
  • Shift duties subjected to plant operations
  • Stock, Inventory & Material Audit
  • Requirements :

  • Bachelors / Masters from the well-repudiated institute
  • Retired Major or Ex Armed force personnel with 01 to 03 years experience in production-based factory
  • In-depth understanding of office management procedures and departmental and legal policies
  • Familiarity with financial and facilities management principles
  • Proficient in MS Office
  • An analytical mind with problem-solving skills
  • Excellent organizational and multitasking abilities
  • A team player with leadership skills
  • What's on Offer?

  • Opportunities for career growth & development
  • Attractive compensation package
  • Opening within a company with a solid track record of success
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