Job Summary :
The Finance Associate assists Country Finance & Admin Manager in accounting and general financial management support for the country program.
These include timely payment, accounting, and coordination with Ipas Pakistan team members as necessary. He / She is also responsible for assisting with month ends, other reporting and budget monitoring in accordance with the Ipas Standard Operating Procedures (SOPs).
Primary Responsibilities :
Payment Processing :
Scrutinize all vendor bills / invoices as per Ipas SOP, ensure mathematical accuracy and necessary deduction as per statutory rules and prepare voucher package for payment
Ensure timely payment to vendors and share wire confirmations
Process all consultancy Invoices in workday received from HR and ensure timely disbursement of payment.
Ensure that all related Invoices are paid before month end close deadline.
Guide program staff in review of spend Category, Donor Category, and account coding recording expense
Maintain Petty Cash detail and ensure that petty cash SOP and guideline should be follow
Replenish DST petty cash as per approved limit
Maintain all Accounting records and supporting documents including vouchers in sequence and Invoices serial no.
Share wire confirmation received from NC Finance with Admin and vendors.
Create vendor in workday and attached all required documents.
Budgeting and Financial Reporting :
Prepare monthly budget vs actual report from workday after close of month and share with Country Finance Manager for review.
Guide and help Unit leads to prepare quarterly budget as per workplan.
Help and assist CFM for preparation of donor reports as per guideline from GLAM.
Support CFM in preparation of donor budgets, AOB of Ipas P.
Financial Review and Audit :
Assist in preparation of schedules and other financial reports
Review sub-agreement with partner and review financial reports and other documents and get it approve from unit lead for adjustment.
Perform other duties as assigned by the supervisor / CD.
Supporting in Due diligence for new vendor and consultant.
Support and guide DST team for record keeping.
Support and guide team for preparing expense report and claim other travel expense.
Minimum Requirements :
Bachelor of Commerce; Master of Commerce in Accounting is preferred
3-5 years of professional work experience
International NGO experience is required
Well organized, ability to assume broad responsibilities for complex administrative functions
Relevant technical expertise with financial accounting methods
Demonstrated computer experience and use of accounting software
Fluency in written and spoken English
Ability to organize people and activities
Willing to travel 10% and work additional hours when needed.
Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity.
We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, caste, ethnicity, regional identity, tribal identity, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy.
Ipas acknowledges that these personal characteristics may differ in different contexts.