Finance and Administration Director
Pathfinder International
Islamabad, Pakistan
3d ago

Key Job Outcomes : Financial Management

Financial Management

  • Oversee the project’s management of financial functions ensuring donor / contract compliance.
  • Assist COP in the successful implementation of the project, including timely preparation of high-quality budget forecasts and financial statements, and management of expenses within approved budget.
  • Develop and maintain appropriate systems and cost-effective, timely procedures and controls such as cash management, vendor payments, and budgeting to properly disburse, account, budget, and report funds.
  • Oversee the timely and accurate preparation and submission of regular financial statements and other cost reports to headquarters and USAID, including providing guidance to project staff and partners.
  • In collaboration with Human Resources department, identify, select, manage performance of, and mentor finance and administrative staff ensuring professional growth and development as well as capacity building.
  • Oversee sub-grantees / sub-contractors ensuring adherence to donor, organizational, and host country policies and build capacity of local organizations to become successful and sustainable quality service providers.
  • Coordinate and lead the annual audit process, liaise with external auditors and the finance team and senior management team;
  • assess any changes necessary.

  • Effectively communicate and present the critical financial matters to members of senior management team.
  • Operations Management

  • Provide leadership and management during project start-up and close-out with regard to the project office, bank account, operations and logistics, staff administration, telecommunications etc.
  • Implement administrative and financial operations of the program, ensuring compliance with agency standards and practices, local laws and donor policy and contract provisions.
  • Manage funds at local bank account and approve expenditures in accordance with Pathfinder and donor procedures, cost principles, and regulations.
  • Develop management policies and procedures to ensure efficiency, quality, and all resources are in place, adhered to, and in compliance with local laws, donor rules and regulations.
  • Contract and manage local individuals / organizations for identified tasks according to donor and agency procedures; negotiate consultancy agreements, provide training and / or develop capacity of local partners.
  • Ensure that security guidelines and procedures are established, maintained, updated regularly and adhered to by the project team.
  • Monitor the security situation and provide leadership for staff in emergencies.

  • Establish information technology systems and operational facilities to support project staff and programming.
  • Minimally Required Education and Work Experience :

  • Master’s Degree in Business Administration, Finance, Accounting, or another relevant field is a plus.
  • Eight (8) years of experience in administrative and financial management of large-scale, complex, international development assistance programs, particularly USAID awards
  • Minimally Required Job-Specific Competencies :

  • Proven expertise in finance, accounting and auditing, including automated financial systems, as well as results-oriented grants management, including financial planning, monitoring of grant compliance and management and establishment of internal controls.
  • Proven ability to function effectively with multiple host-country counterparts in both the public and NGO sectors.
  • Experience managing USAID contracts mastering USAID rules and regulations and overseeing international and local subcontractors and grantees.
  • Demonstrated success managing complex, multi-million-dollar, donor-funded programs through development of cost-efficient budgeting, management of appropriate spending to support project impact, and regular monitoring of financials for programmatic revisions and accurate, timely reporting.
  • Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.
  • Demonstrated experience in managing and supervising a team.
  • Must have outstanding interpersonal skills and be eager to work in a multicultural organization. Fluency in English required.
  • Ability to translate financial concepts and to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
  • Previous experience working in Pakistan, preference for Pakistani nationals. Strong speaking and writing skills in English
  • Minimally Required Organizational Competencies :

  • Strong computer skills in accounting software systems and Microsoft Office Suite applications, including Word, Excel, PowerPoint and Outlook.
  • Passion for Sexual and Reproductive Health and Rights : Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices
  • Self-Management and Teamwork : Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-pace environment.
  • Matrix Management : Ability to thrive in a matrix organization.
  • Confidentiality : Ability to maintain confidentiality on work related matters
  • Communication and Influencing Skills : Proven ability to influence others through diplomacy and proven oral and written communication skills.
  • Other Information :

  • This position will be based in Pakistan.
  • Ability to travel in country (up to 35%)
  • Uses cellular and desk phone; laptop or desktop computer
  • Please Note : This position is contingent upon project award and funding.

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