Procurement Specialist (GF funded)
UN DP
Islamabad, PAKISTAN
4d ago

Duties and Responsibilities

1- Ensures effective implementation of procurement strategies and adaptation of processes in full compliance with UNDP rules and regulations

  • Review and advise the Project Coordinator and PMU on the UNDP rules, regulations, and policies and Global Fund operational policies.
  • Ensure compliance of procurement activities with UNDP rules, regulations, policies and procedures.
  • Participate in decision making on plans and policies affecting the GF programme operational systems in the area of procurement of non-health goods and services.
  • Recommend contracting modalities for non-health goods and services and outsourcing interventions.
  • Engage in the development of relevant documents, and evaluation criteria, in compliance with the organizational policies and ensure proper processes are followed in the establishment of evaluation panels, evaluation etc.
  • Ensure the implementation of effective monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, and contracting in full compliance with UNDP rules, policies and procedures.
  • Engage in quality assurance reviews of procurement operations and propose corrective and improvement measures.
  • 2- Ensures efficient procurement management operations and management

  • Oversee compliance with UNDP rules, policies and procedures and management of the PMU procurement strategies, including sourcing strategy, supplier selection and evaluation, quality management and customer relationship.
  • Leads on the development of the procurement strategies for service coverage expansion and implementation of the strategy from plan to the signing of agreements and establishing a performance management system.
  • Leads on the development of the procurement strategies for IBBS from plan to the signing of agreements.
  • Leads on the development of the procurement strategies for technical assistance services from plan to the signing of agreements and implementation of the strategy to the signing of agreement(s).
  • Leads on the development of the procurement strategies for non-health commodities from plan to the signing of agreements and implementation of the strategy to the signing of agreement(s).
  • Prepare and update rosters of consultants / vendors.
  • 3- Ensures effective risk management and assurance practices across the PMU operations :

  • Review the PMU business processes and develop SOPs to address exceptions and document prevailing changes when required.
  • Regularly provide mapping of risk management gaps within the PMU business processes and suggest mitigation measures to Project Coordinator.
  • In collaboration with the Project Coordinator build a culture of Risk Management amongst PMU staff and partners.
  • 4- Ensures knowledge management and sharing :

  • Implement corporate operational strategies introducing best practices, lessons learnt and knowledge management initiative.
  • Keep up-dated knowledge as to changes in UNDP and GF procurement rules, policies and procedures.
  • Core : Achieve Results :

    Achieve Results :

    LEVEL 2 : Scale up solutions and simplifies processes, balances speed and accuracy in doing work

    Think Innovatively :

    LEVEL 2 : Offer new ideas / open to new approaches, demonstrate systemic / integrated thinking

    Learn Continuously :

    LEVEL 2 : Go outside comfort zone, learn from others and support their learning

    Adapt with Agility :

    LEVEL 2 : Adapt processes / approaches to new situations, involve others in change process

    Act with Determination :

    LEVEL 2 : Able to persevere and deal with multiple sources of pressure simultaneously

    Engage and Partner :

    LEVEL 2 : Is facilitator / integrator, bring people together, build / maintain coalitions / partnerships

    Enable Diversity and Inclusion :

    LEVEL 2 : Facilitate conversations to bridge differences, considers in decision making

    Cross-Functional & Technical competencies :

    Business Direction and Strategy

    Negotiation and Influence : Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiate mutually acceptable solutions through compromise and create win-win’ situations.

    Business Development

    Collective Intelligence Design : Ability to bring together diverse groups of people, data, information or ideas, and technology to design services or solutions.

    Business Management

    Risk Management : Ability to identify and organise action around mitigating and proactively managing risks.

    Business Management

  • Communication : Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication;
  • to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.

    Partnership Management

    Relationship Management : Ability to engage with a wide range of public and private partners, build, sustain and / or strengthen working relations, trust and mutual understanding.

    Procurement

    Procurement Management : The ability to acquire goods, services or works from an outside external source.

    Health

    HIV / AIDS : Knowledge of access to treatment policy and principles and strategic and / or practical situations for communicable and non-communicable diseases.

    Required Skills and Experience

    Bachelor’s or Master's degree in Business Administration or Supply Chain Management, Procurement, Economics, or related field is required.

    At least five years of relevant experience in procurement with a Masters Degree. With a Bachelor’s Degree, seven years of relevant experience in procurement is required.

    Required skills and competencies :

  • Knowledge of UNDP procurement rules, policies and procedures.
  • Experience in the development of procurement strategies for development programmes.
  • Demonstrated advanced analytical skills.
  • Desired additional skills and competencies :

  • Experience in the implementation of health programmes.
  • Knowledge of Global Fund’s procurement rules, policies and procedures.
  • Demonstrated experience of project risk management.
  • Work experience in Asia Pacific region.
  • Fluency in at least one local language (e.g. Urdu, Punjabi, Pashto etc.).
  • Work experience in a challenging operating environment.
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