Maintaining our reputation as a leading worldwide professional service organization requires a highly skilled, knowledgeable, energetic team to manage our internal business functions.
As a part of this diverse and talented group of individuals, you’ll play a vital role in EY’s success.
We are currently seeking an Office Manager to join our core business support team (CBS). This position is responsible for managing the facilities services delivered to our offices.
The Office Manager ensures effective delivery of Facilities-related services and supervision of all facilities staff; trains and develops facilities staff and assists with facilities budgets and operational costs.
Your key responsibilities
Manage the day to day operations of the Facilities Management Services (FMS), ensuring exceptional service delivery and support is provided.
Activities are performed in a proactive, collaborative and cost-effective manner and aligned to the overall objectives of the AWS strategy, model and in support of the Function Leader.
Other key responsibilities include :
Liaise and coordinate with building management and external suppliers on alterations, reconfiguration and construction General upkeep of office cleanliness, neatness and arrangements
Independently manage and respond to urgent administrative queries facilitating the delivery of effective solutions
Ensure all office supplies, equipment, furniture, etc. are maintained and stored in a clean and safe environment
Execute the Facilities Management plan ensuring work is completed within allocated budget
Prepare annual facilities budget, ensuring work is provided within allocated budget, and provide management reports on a periodic basis
Ensure suppliers provide adequate services and work to both financial and quality standards
Manage purchasing and procurement orders relating to office equipment, furniture, supplies and services; general stationery, food provisions and refreshments, etc.
Negotiate and recommend execution of contracts for purchase of supplies, provisions, services and equipment
Act as a point of contact for staff queries and resolve any operational support issues
Interact with the local vendors for facilities management services; cleaning, maintenance, stationery, food and beverages, refurbishment, etc.
Skills and attributes for success
Highly motivated work ethic, with the ability to recognize when a job needs to be done and the capability to do it completely, assuming responsibility for total quality
Ability to handle administrative duties and day-to-day issues independently, assuming responsibility without direct supervision
Ability to cope with a role that involves the transactional and operational as well as bigger picture thinking
To qualify for the role, you must have
A minimum of 5-7 years of related work experience
A bachelor’s degree preferably in a technical discipline
Knowledge of health, safety and office security rules
Excellent verbal and written communication skills
Excellent communication and strong interpersonal skills.
Dynamic person, with strong organizational skills;
Ideally, you’ll also have
Computer literacy, familiar with MS office package
The ability to manage an unpredictable workload
What we look for
Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads and the ability to manage a team.
If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.
What working at EY offers
We offer a competitive compensation package where you will be rewarded based on your performance and recognised for the value you bring to the business. We also offer :
Support and coaching from some of the most engaging colleagues around
Opportunities to develop new skills and progress your career
The freedom and flexibility to handle your role in a way that’s right for you
If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.
Build your legacy with us. Apply now.