Executive Assistant
Lahore, Punjab, PK
6d ago
source : Mehnat Mazdoori

Who We Are KeepTruckin is on a mission to modernize the trucking industry. With the leading fleet management platform, we are bringing trucks online and fundamentally changing the way freight is moved on our roads.

We see our hard work rewarded in tangible ways every day and we believe that intelligence is most powerful when paired with humility.

We’re motivated by the opportunity to impact and improve every facet of a trillion-dollar industry that touches everyone’s lives.

KeepTruckin is proud to be a Forbes Cloud 100 company, a 2020 Career-Launching Company by Wealthfront and named a Forbes Best Startup Employer 2020.

About The Job We are looking for an experienced Executive Assistant to support our co-founder / COO. In this role, you’ll work directly with the COO and be responsible for a mix of administrative and operational activities.

The ideal candidate will be proactive, organized, able to maintain strict confidentiality and to bring a blend of professionalism, passion and flexibility to the role.

A critical part of this role is to understand the priorities of the company and to effectively balance conflicting priorities, and serve as a reliable point of contact / liaison for internal and external parties.

Your ability to exercise both sound judgment and discretion is key. You have a strong internal drive, are focused on relationships, and maintain the highest standards of professionalism. What You'll Do

  • Act as the point of contact between COO, his team and internal / external clients
  • Be a motivated self-starter who works independently, effectively problem solves, prioritizes work and anticipates the needs of the executive.
  • Proactively take responsibility for complex calendar management utilizing good judgment and initiative
  • Prepare, schedule and support activities such as internal and external business meetings, client or third-party appointments, conferences and general office events, including scheduling of conference room use and catering needs
  • Coordinate arrangements for internal / external meetings, conference calls; compile and disseminate materials for meetings and calls as required
  • Plan and execute on team building events and off-sites
  • Organize visits for external guests; act as the face of the company and ensure guests are treated with the utmost hospitality
  • Utilize strong written, verbal, and interpersonal communication skills to draft and prepare various communications, presentations and materials for internal and external delivery
  • Partner with recruiting to schedule and coordinate interviews
  • Manage travel arrangements including air, ground and accommodations, etc.
  • Maintain expenses using Expensify; review and coordinate approval of all expenses including processing accounts payable invoices
  • Maintain confidentiality and operate with the highest of ethical standards and professionalism
  • Assist in day-to-day projects and assignments as needed
  • What Are We Looking For

  • 4-5 years' experience supporting a senior executive or leadership team at a fast-growing company
  • Outstanding written and verbal communication skills
  • Initiative : You are an innate problem solver and are comfortable driving action
  • High level of confidentiality, discernment, and judgment
  • Exceptional organizational skills : You are able to handle continuous change, shifting priorities, and interruptions without losing focus of tasks
  • Strong time management and prioritizing skills
  • Strong sense of humility, maturity, and adaptability under pressure
  • Bachelor’s degree (Preferred Western Degree)
  • Creating a diverse and inclusive workplace is one of KeepTruckin's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives.

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