Pakistan Agriculture Development (PAD) Project
Job Title : Executive Assistant
Reports To : Chief of Party
Duty Location : Lahore
Job Summary :
Manage Front desk area and provide administrative support, including answering telephones, greeting clients and visitors and maintaining files.
Essential Functions :
Manage correspondence, reports and documents of COP, assist in document scanning.
Prepare & distribute minutes of meetings.
Maintain vehicle log books, time-in & time out attendance sheets; stationery receive / issue log.
Manage in-coming and out-going courier log and visitors log.
Answers telephone calls, screens and refers calls accordingly.
Greets & welcome in-coming visitors and presents a positive image of Winrock; answers routine questions and provides a variety of information as required, manage other front-desk activities.
Other functions :
Any other duties assigned by Chief of Party.
Minimum Qualification :
Master Degree with 2-3 or Bachelor degree with 4-5 years of experience in the same field.
Must be familiar with the accepted practices involved in Executive Assistant role, greeting and providing assistance to visitors as well as other receptionist duties.
Knowledge, Skill & Ability Requirements :
Ability to work in a multicultural context as a flexible and respectful team player.
Familiarity with office procedures and accuracy with filing.
Demonstrated customer service and reception skills.
Must be computer literate.