JOB DESCRIPTIONSenior Office Coordinator Mediation Centre Title : SeniorOffice Coordinator - Mediation CentreLocation of Work Station : KarachiType of Job : ContractualReporting to : Business Development Manager / Director Mediation Centre Organisation backgroundThe Legal Aid Society (LAS) is a not for profit organization with a mission to connect vulnerable and disempowered end users of justice with effective and expedient services for the delivery of justice.
LAS starts by listening to the voices of the vulnerable and disempowered within the legal system and combines their needs with the values of equity, fairness and inclusion to change the way we view and tackle present day challenges facing the attainment of justice in our society.
akin to plugging in gaps in the provision of legal aid. The second aspect of programming is aimed at systems level repair through the legal empowerment approach which seeks to increase knowledge of law amongst common users for effectuating more access and change within the surrounding legal ecosystem.
Details of VacancyLAS seeks to appoint a full-time Office Coordinator for its Mediation Centre to provide administrative assistance to run and manage and mediation centre and ensure that transcribing support is provided to the mediators.
The Office Manager will responsible for drafting required documents, scheduling mediation meetings, transcribing mediations and Arbitrations, taking detailed minutes, emailing clients critical information, supervising staff, coordinating and administrating mediation services provided by the centre.
Key ResponsibilitiesTasks will include the following : Managing mediation center staff, assigning work and evaluating staff work to meet the compliancesScheduling the cases and coordinating with the parties for setting the timelinesReviewing case files referred to mediation center to identify issues and updating Director on each caseMaintaining a database of clients, partners, cases and other critical informationTranscribing all meetings and taking detailed minutes (to email to senior management or clients)Ensuring proper documentation of cases reviewed, mediated and mediation outcomesPrepare, compiles, and sorts documents for the cases (including printing of critical documents)Verifies and logs receipt of data.
Transcribes manual source data into the required electronic format.Transfers information from paper formats into computer filesPerforms high-volume data entry using word processing, spreadsheet, database, or other computer software.
Verifies integrity of data by comparing it to source documents.Reviews data for errors, missing pages, or missing information and resolves any discrepancies.
Maintains a filing system and protects confidential customer information.Performs regular backups to ensure data preservation.
Maintains a satisfactory level of quality and productivity per department standards.Completes additional assigned tasks as required.
EEO Statement : Integrated into our shared values is LAS’s commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment regardless of sex, age, race, color, creed, religion, disability, sexual orientation, gender identity, or any other characteristics or conduct protected by law.
LAS is committed to being an inclusive organization where all people are treated fairly, recognized for their individuality, promoted based on performance and encourage to strive to reach their full potential.
We believe in understanding and respecting differences among all people. Every individual at LAS has an ongoing responsibilty to respect and support a diverse environment.
Person ProfileThis section details the knowledge, skills and experience we require for the role. Education & qualifications Candidates must have a Master’s or Bachelor’s Degree in Social Sciences or LLB Specialist knowledge &skills Excellent writing speedExcellent written EnglishProficient in drafting legal documents (contracts)Proficient with spreadsheet programs.
Excellent IT skills Interpersonal &communication skills Well-developed interpersonal / communication skills and strong organisational skills are essential.
Methodical but efficient and flexible approach to work.Ability to perform repetitive tasks with a high degree of accuracyComfortable working independently with minimal supervision Relevant experience Minimum 3-5 years of experience in office management