POSITION TITLE :
Supervisor Accounts Payable PURPOSE OF THE JOB :
Responsible for ensuring that all accounts payable transactions are processed accurately and in a timely manner, and are in compliance with our Principles and Practices.
Has an analytical mindset, with key strengths in preparing and analyzing accounts payable related data and reports, proactive in highlighting issues and possible solutions, and readily contribute ideas to, and participates in ad hoc projects relating to, productivity improvements.
PRINCIPAL ACCOUNTABILITIES :
1.Accounts Payable :
Process trade and non-trade transactions relating to vendors / distributors / intercompany invoices and expense claims.
Verify that all transactions and supporting documentation are in accordance with the relevant statutory requirements and our Principles and Practices.
Ensure all payments are made and recorded accurately and timely.
Perform account and control account reconciliations on a regular basis.
Ensure the account balances are valid, complete and accurate.
Ensure all Accounts Payable reports are accurately prepared and analyzed, and submitted timely, and all withholding taxes are properly accounted and deducted.
2.Financial System SAP Operational knowledge of SAP financial functionality to improve output quality, support job requirements and meet objectives of the Accounts Payable function.
Willingness and capability to further acquire and supplement knowledge of SAP design and functionality.3.Controls and Compliance :
Ensure all financial transactions are processed and recorded in accordance with local statutory and US GAAP standards, as well as our Principles and Practices.
Where necessary, raise queries on or challenge the relevance and business rationale of expenses being processed.
Observe SAP security controls.4.Service mentality and Information exchange :
Through actions and collaboration with other departments, ensure Accounts Payable acts as a service centre, responsive to stakeholder requirements.
Propose or introduce best financial practices to position Accounts Payable with respect to changes in business environment.
Maintain open communication channels with peers and other departments to stay abreast of the business environment.5.Process Improvement :
Based on working experience, analyse current accounts payable process and where applicable, make recommendations to improve the effectiveness and efficiency of processes.
Assist supervisor in coordinating and executing ad-hoc project6.Fulfill the requirements of Internal Controls to ensure compliance to PMI policies and SOX.
Ensure smooth periodic audit processes with external and internal auditors 7.Supervise, manage and review work of staff for payment processing to ensure proper financial management and compliance to PMI policies.
Handle queries from team members and other departments8.Produce routine report and letters to customers / suppliers / departments, in response to their queries and may have telephone contact with customers / suppliers to pass / receive routine information.